Transport Coordinator

Job Summary

Designation: Transport Coordinator - JLL

Job Location: Gachibowli, Hyderabad

Educational Qualification: Graduation Mandatory

Experience Required: Minimum 2-3 years of experience in transportation coordination, logistics, or fleet operations with demonstrated vendor management responsibilities

Cab Facility: NO

Work Schedule: 6 Days/week

Notice Period: Immediate Joiner

Specific Skills: Vendor coordination, vehicle deployment management, and route optimization skills. Local expertise in Hyderabad geography is mandatory.

Key Responsibilities

Daily Operations Support

• Support day-to-day transport operations across the Client site including employee shuttles, visitor transportation, and logistics services
• Coordinate transport schedules, routing, and dispatch activities to ensure timely and efficient service delivery
• Maintain accurate records of vehicle usage, driver logs, and service requests
• Assist in monitoring fleet inventory and vehicle maintenance schedules to ensure optimal operating conditions

Contract & Vendor Coordination

• Serve as primary day-to-day liaison with transportation vendors and service providers to ensure seamless service delivery
• Coordinate vendor schedules, work orders, and service requests to meet operational requirements
• Monitor vendor performance through regular inspections and quality checks, documenting service levels and compliance
• Conduct routine vendor meetings to review performance metrics, address service gaps, and drive continuous improvement
• Assist in processing vendor invoices, ensuring accuracy and compliance with JLL and client standards
• Track vendor response times and service completion rates to maintain accountability
• Maintain comprehensive vendor contact databases and service documentation
• Support routine service audits and performance evaluations against established KPIs
• Coordinate with multiple vendors simultaneously to optimize service delivery and resource utilization
• Communicate service issues to vendors promptly and follow up to ensure timely resolution
• Escalate vendor performance concerns to the Senior Transport Coordinator when service standards are not met
• Assist in onboarding new transportation vendors and ensuring they understand site-specific requirements
• Coordinate vendor site access, credentials, and safety briefings in accordance with Client protocols
• Support vendor contract renewal processes by providing performance data and operational insights

Risk Management & Compliance

• Participate in emergency evacuation procedures and drills as required
• Ensure vendor compliance with safety protocols and regulatory requirements

Financial Support

• Support monitoring of transportation operational expenses and vendor billing
• Track expenditures related to daily transport operations, maintenance, fuel consumption, and vendor services
• Review vendor invoices for accuracy before processing and flag discrepancies
• Assist in maintaining cost control measures and identifying efficiency opportunities
• Provide data and documentation to support budget reporting and planning

Client Service & Communication

• Address routine transportation service requests promptly and escalate complex issues to the Senior Transport Coordinator
• Support consistent delivery against service level agreements (SLAs) for all transport services

Reporting & Documentation

• Prepare transport activity logs, fleet utilization reports, vendor performance scorecards, and service performance data
• Provide regular updates on operational activities, service delivery, and vendor compliance
• Maintain comprehensive documentation of transportation activities, vendor interactions, incidents, and maintenance records
• Create vendor performance reports tracking service quality, response times, and issue resolution
• Support data collection and analysis to inform operational improvements and vendor management strategies

Required Qualifications

Education & Experience

• Associates degree or equivalent combination of education and experience; Bachelors degree in Logistics, Business, or related field preferred
• Minimum 2-3 years of experience in transportation coordination, logistics, or fleet operations with demonstrated vendor management responsibilities
• Experience in corporate or facility management environments is preferred
• Proven track record of managing multiple vendor relationships simultaneously
• Knowledge of transport operations, coordination best practices, and vendor performance management

Technical Knowledge

• Understanding of DOT regulations, transportation safety standards, and compliance requirements
• Familiarity with transportation management systems and GPS tracking tools
• Experience with vendor management processes and contract compliance
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Valid drivers license with clean driving record

Leadership & Soft Skills

• Strong organizational and multitasking abilities with attention to detail
• Excellent communication skills (written and verbal) with ability to manage vendor relationships effectively

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.