Training operations & Institutional Coordination Executive

Role & responsibilities

• Coordinate with college management, deans, HODs, Training & Placement teams and administrative staff to arrange and oversee training programmes.
• Confirm training dates, trainer availability, batch allocations, classrooms and labs before deployment.
• Check examinations, college events and holidays in advance to prevent avoidable cancellations; obtain confirmation of schedule changes from the concerned teams.
• Ensure sessions start on time and coordinate solutions for trainer absences, delays and operational disruptions.
• Look after hired trainers' daily requirements, including meals, accommodation and drinking-water arrangements throughout training.
• Ensure classrooms, projectors, microphones, speakers and teaching supplies are ready and functional.
• Conduct classroom rounds, monitor session progress and maintain equipment issue and return records.
• Collect and verify attendance and actual training hours, and share verified daily records with the MIS Executive.
• Follow up with college coordinators on low attendance, missed assessments and student participation.
• Collect student, trainer and college feedback; coordinate corrective action and confirm whether reported issues have been resolved.
• Escalate significant trainer-related concerns to the Chief of Operations and coordinate approved replacement or remedial sessions.
• Verify operational information used in reports and confirm training delivery against supporting invoice records.
• Coordinate approved certificate handover, authorised fee-receipt distribution and completion of pending sessions.
• Provide daily updates on training progress, unresolved issues and arrangements required for the next day.

Minimum Qualification and Experience:

• BBA or B.Tech with at least 3 years of relevant experience; OR
• MBA with at least 2 years of relevant experience.

Relevant experience should include training coordination, institutional liaison or field operations.

Candidates experienced in coordinating multiple batches or campuses will be preferred.

Mandatory Requirements

• Presentable personality and professional conduct.
• Good verbal and written communication skills.
• Own vehicle is mandatory.
• Willingness to undertake field duties and report to either assigned location.
• Strong coordination, organisation and practical problem-solving skills.
• Working knowledge of Excel/Google Sheets, email and reporting.