Trainee - Company Secretary

Purpose/Objective

Job Purpose To assist the Company Secretary in ensuring compliance with statutory and regulatory requirements under applicable corporate laws, maintaining governance standards, supporting board and committee processes, and managing secretarial documentation and records.

Key Responsibilities of Role

Secretarial Compliance - Assist in ensuring compliance with the Companies Act, SEBI Regulations, FEMA, and other applicable corporate laws.
- Support preparation and filing of statutory returns, forms, and disclosures with regulatory authorities.
- Maintain statutory registers, records, and documentation as prescribed under law.
Board & Committee Management - Assist in preparation of Board Meeting, Committee Meeting, and General Meeting notices, agendas, and minutes.
- Coordinate collection of information from various departments for board presentations and meeting materials.
- Maintain records of resolutions and meeting proceedings.
Corporate Governance - Support implementation of corporate governance policies and practices.
- Monitor compliance status and assist in preparation of compliance reports.
- Track and update regulatory developments affecting the organization.
Documentation & Record Management - Maintain corporate records, licenses, approvals, and agreements.
- Ensure proper documentation, filing, and archival of statutory records.
- Support due diligence exercises and audits.
Regulatory Filings - Prepare and review e-forms and statutory filings.
- Coordinate with regulatory authorities, consultants, and internal stakeholders.
- Track filing deadlines and compliance calendars.
Support During Audits & Inspections - Assist in statutory audits, secretarial audits, and regulatory inspections.
- Compile and provide information required by auditors and regulators.
Stakeholder Coordination - Coordinate with Legal, Finance, HR, Procurement, and Business teams for compliance-related matters.
- Support communication with external agencies, consultants, and government authorities.

Technical Competencies

Secretarial Compliance,Board & Committee Management,Corporate Governance,Documentation & Record Management,Regulatory Filings

Qualifications and Experience

- Graduate in any discipline.
- Pursuing or qualified in CS Executive/Professional Programme from the Institute of Company Secretaries of India (ICSI).