TM Aluminium Strategic

Job Purpose

Job Purpose Description

Job Context & Major Challenges

Job Context

Hindalco is putting up three Smelter plants with 359,000 T annual capacities of each , in next four years .Each Smelter would have Captive Power plants of 900 MW capacity. To feed these as well as to venture in Alumina exports in a major way, two Alumina refinery plants are also being put up, each with capacities of 1.5 mio T ( expandable to 2 Mio T).Pechinay & Alcan are the Technology providers for Smelters & Alumina respectively .

Under Blue Fox Project Hindalco is relocating the existing Novelis Plant at Rogerstone, UK to Hirakud and is also modernising the relocated facility with necessary new equipment and refurbishment in order to manufacture Canbody Stock.

Greenfield Project Contracts of Corporate Projects & Procurement Cell (CPPC) has to spear head the implementation of all these projects starting from negotiations, contracting to monitoring & providing implementation support up to commissioning.

This function of Corporate Projects & Procurement Cell (CPPC) has also to lend support and to act as a facilitator as per requirement to EPMM function under CPPC for the identification, selection & negotiation & Contract Execution for green field & brown field capital contracts beyond 5 crores, to Renukoot for capital orders of beyond Rs.1 crore and to Birla Copper for capital orders of beyond Rs.50 lakhs.

It has also to support the functioning of the China office for development of a vendor base.

The job position, Assistant Manager ¿ Projects, at Corporate Projects and Procurement Cell, Mumbai plays a key role in providing commercial solutions for procurement of goods and services by maintaining strict confidentiality and adhering to laid down systems and procedures. The job position provides support to Head ¿ Greenfield Projects Contract in techno-commercial normalisation, commercial negotiation & Contracting Process for all major high value contracts.

It has to assist the facilitation of decision making by top management for major negotiations by providing accurate inputs on price and commercial terms and conditions and remains answerable for the compliance of laid down systems and procedures.

Job Challenges

¿To independently evaluate vendors proposals by taking into consideration taxes, duties and statutory changes;

¿Managing huge volume of documentation for very high value contracts;

¿Maintaining strict confidentiality of price sensitive information;

¿Coordination with a number of agencies ;

¿Meeting time deadlines; and

¿Upgrading knowledge about latest statutory changes;

Key Result Areas

KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)

KRA1 Vendor Approval, Floating of Enquiries & Commercial evaluation of vendors¿ Proposals 1.Ensuring approval of vendors from appropriate authorities

• Prepare and float / advise for floatation of enquiries to approved vendors
• Obtain quotations from vendors as per tender document within due date.
  
  

KRA2 Receiving Price Bids 1.Receiving Price Bids from Vendors;

• Maintaining necessary records of the bids received.
• Provide necessary price bids to project sites in respect of packages valuing less than Rs. 5.0 Cr.
  
  

KRA3 Assisting in Negotiation 1.Compiling and analyzing commercial terms & conditions offered by the vendors;

• Coordinate with vendors for clarifications on commercial terms and price statements;
• Organising negotiation meeting with vendors;
• Ensuring compliance with agreed commercial conditions by vendors;
• Preparing comparative statement of price by carefully studying vendors¿ proposals;
• Preparing Negotiation Proceeding Notes for approval of purchases;
• Assisting in preparation of Capital Proposal Approval Note.
  
  

KRA4 Preparation, release and distribution of LOI and Purchase Order 1.Prepare LOI by picking up correct terms and conditions from the record notes and ensure timely release of the same;

• Ensure that timely acceptance of LOI is received from the vendors;
• Distribute the LOI to project site;
• Prepare Purchase Order by picking up correct terms and conditions from the record notes and ensure timely release and distribution of the same;
  
  

KRA5 Assisting in Contract Preparation Ensuring proper documentation and release of contracts.

KRA6 Assisting in Forward Cover, establishment of LC 1.Preparing a statement of forex outgo and inform the same to corporate risk management;

• Provide clarifications to Corporate Risk Management on matters arising out of Purchase Order, LOI and Contract;
• Ensuring timely establishment of LC as per contract terms;
  
  

KRA7 Assisting in Importation 1.Interact with CHA for obtaining the Bill of Lading.

• Checking the Bill of Lading for correctness in description, quantity and other details;
• Interact with ITD for import License;
• Ensure proper compliance with Customs requirement of the relevant port by the CHA;
  
  

KRA8 Record Keeping 1.Maintaining proper register of CPANs, Purchase Orders and Contracts released from CPPC;

• Making necessary entry in the register and keep the same updated.
  
  

KRA9 MIS reports 1.Preparation of weekly MIS Report on progress in procurement activities;

• Providing periodical information on capital expenditure commitments to Jt. President ¿ EPMM and Sr. President ¿ CPC¿s office;
• Providing information on Purchase Orders, LCs, forward covers etc.