Tendering Manager

Job Title: Tender Manager / Specialist

Role Overview

Looking for a detail-oriented Tender Executive to join our tendering and business development team. This is an entry-level opportunity for a commerce graduate to build a career in government and institutional tendering, including GeM (Government e-Marketplace) and other e-procurement portals. The role involves supporting tender identification, documentation, compliance, and bid submission.

Qualifications / Requirements

• B.Com, M.Com, BBA (Finance), or equivalent commerce background.
• Freshers with 0–1 year of experience are eligible to apply.
• Prior internship or exposure to tendering/procurement is an added advantage.
• Advanced Excel skills, including VLOOKUP/XLOOKUP, pivot tables, conditional formatting, and formulas.
• Fluent verbal and written communication in English and Hindi.
• Strong attention to detail and accuracy while handling documents and figures.
• Good understanding of MS Office, including Word, Excel, and PDF tools.
• Working knowledge of the GeM portal is a plus.
• Basic understanding of GST, PAN, EMD, and other statutory/compliance documents used in tendering.
• Ability to work under deadline pressure and manage multiple tenders simultaneously.

Key Responsibilities

• Search, track, and shortlist relevant tenders on GeM and other e-procurement/e-tendering portals on a daily basis.
• Read and analyze tender documents, including NIT, RFP, technical and financial bid formats.
• Prepare and compile technical and financial bid documents as per tender specifications.
• Ensure all required documents, including registration certificates, GST, PAN, EMD, turnover proof, and experience certificates, are complete and correctly formatted before submission.
• Coordinate with Finance, Operations, and HR teams to collect supporting documents.
• Track tender submission deadlines and ensure timely online/offline submission without errors.
• Maintain a tender tracker in Excel covering tender status, deadlines, EMD details, and submission outcomes.
• Monitor tender corrigenda, addendums, and pre-bid meeting clarifications and update documentation accordingly.
• Assist in preparing rate/price bids in coordination with the pricing/costing team.
• Follow up on bid results and maintain records of won/lost tenders.
• Support post-award documentation, including LOA, work orders, and agreements.
• Maintain organized physical and digital records of tender-related correspondence and submissions.

Preferred Attributes

• Organized and process-driven approach to documentation.
• Willingness to learn tender-specific software and portals, including GeM, CPPP, and state e-procurement portals.
• Good coordination and follow-up skills.
• Comfortable working with numbers, rate schedules, and financial bid calculations.

What We Offer

• Hands-on training in government e-tendering processes, including GeM and other portals.
• Opportunity to build a career in procurement, tendering, and business development.
• Exposure to compliance, documentation, and vendor coordination functions.