Tendering & GeM Expert

The GeM & Tendering Expert will be responsible for end-to-end management of procurement and sales activities on the Government e-Marketplace (GeM) portal, along with handling other government/PSU tender processes. The role requires deep knowledge of GeM's bidding, reverse auction, and forward auction mechanisms, along with strong compliance and documentation skills.

GeM — direct purchase, bid, RA, FA

CPPP — central ministries/CPSU tenders (two-bid system)

State e-Procurement Portals — state department/municipal/state PSU tenders (state-specific formats & compliance)

PSU-specific portals — NTPC, IOCL, ONGC, IREPS (Railways), Defence portals, etc.

Other e-tender platforms — Nextenders, Tenderwizard, Antares, Eprocure.gov.in

• Maintain portal-wise vendor registration and DSC validity tracker
• Build portal-specific compliance checklist (documentation, EMD, fee structures differ across GeM/CPPP/state portals)
• Prepare comparative tender tracker/MIS across all portals for management review

Key Responsibilities

1. Vendor Assessment & Empanelment

• Identify, evaluate, and empanel vendors/OEMs/suppliers based on technical capability, financial stability, past performance, and compliance history
• Conduct vendor due diligence — verify GST, PAN, MSME/Udyam registration, experience certificates, turnover, and blacklisting status
• Maintain and periodically update approved vendor list (AVL)
• Evaluate vendor quotations for cost-competitiveness and technical compliance
• Conduct vendor risk assessment (financial, delivery, quality) before onboarding for tenders
  

2. Multi-Portal Tender Management

• Search, track, and shortlist tenders across:
• GeM (Government e-Marketplace)
• CPPP (Central Public Procurement Portal)
• State e-procurement portals (e.g., e-Tender UP, MP e-Procurement, etc.)
• PSU-specific portals (NTPC, IOCL, ONGC, Railways/IREPS, Defence, etc.)
• e-Tender platforms (Nextenders, Tenderwizard, Eprocure.gov.in, etc.)
• Analyze tender documents (NIT, RFP, RFQ) for eligibility, scope, and compliance requirements
• Prepare comparative tender tracker/MIS for management review
  

3. BOQ (Bill of Quantity) Bid Preparation

• Analyze BOQ line items, specifications, and quantities against technical requirements
• Prepare item-wise, rate-wise costing including material, labor, overheads, taxes, and margins
• Validate BOQ pricing against market rates and historical bid data
• Ensure BOQ submission is arithmetically accurate and formatted per tender guidelines (avoiding rejection due to calculation/formatting errors)
• Handle abstract/summary BOQ reconciliation with detailed BOQ
  

4. Reverse Auction (RA) Management — GeM & Other Portals

• Monitor live RA events, decrement values, and auction timelines
• Formulate real-time bidding strategy to achieve L1 position while maintaining margins
• Track auto-extension triggers and competitor bidding patterns
• Ensure technical eligibility/documentation cleared prior to RA participation
• Handle post-RA verification and contract award process
  

5. Forward Auction (FA) Management

• Participate in FA (asset sale/disposal/scrap auctions) as applicable
• Assess reserve price, asset valuation, and bidding ceiling before participation
• Manage EMD deposits and compliance for auction participation
• Coordinate post-award payment and asset handover process
  

6. L1 Strategy & Price Benchmarking

• Conduct competitor price analysis and historical L1 rate benchmarking
• Develop costing models to ensure competitive yet profitable bid submission
• Advise management on go/no-go decisions based on L1 probability analysis
• Track win/loss ratio against L1 benchmarks for continuous strategy improvement
  

7. Bid & Contract Documentation

• Prepare technical & financial bids, EMD, bid security, and Performance Bank Guarantee (PBG) documentation
• Handle pre-bid queries, corrigendum tracking, and amendment compliance
• Draft and submit compliance/eligibility documents (experience certificates, turnover proofs, ISO/quality certifications)
• Manage contract/PO generation, T&C negotiation, and delivery schedule finalization
  

8. Post-Award & Contract Management

• Coordinate with internal teams (finance, logistics, operations) for order execution
• Track delivery timelines, consignee-wise dispatch (multi-location orders), and invoicing
• Monitor payment status via CPPP/PFMS/portal-specific payment tracking
• Handle contract disputes, extensions, and closure documentation
  

9. Compliance & Risk Management

• Ensure adherence to GFR (General Financial Rules), CVC guidelines, and public procurement policies
• Maintain compliance with MSME, Make in India, and Preferential Market Access (PMA) norms
• Monitor and mitigate risk of blacklisting, penalty, or disqualification
• Stay updated on portal-specific policy changes, SOPs, and circulars
  

10. Reporting & MIS

• Maintain bid tracker with status (submitted/won/lost/under evaluation)
• Prepare weekly/monthly reports on pipeline, win ratio, revenue, and vendor performance
• Present RA/FA outcome analysis and pricing trend reports to management
  

GeM Reverse Auction (RA) — Process Flow

1. RA Initiation — Buyer floats RA specifying item, quantity, delivery terms, and auction window
2. Eligibility Screening — System shortlists sellers based on category/OEM/technical match
3. Technical Bid Submission — Sellers submit compliance documents (if applicable) before RA opens
4. Live Auction Round — Sellers bid downward only; current L1 visible (identity hidden); auto-extension near closing time
5. Auction Closure — RA ends at scheduled time; L1 identified
6. Verification & Award — Buyer verifies L1 compliance; awards contract (moves to L2 if L1 fails verification)
7. Contract/PO Generation — Auto-generated with agreed price, quantity, delivery terms
   

GeM Forward Auction (FA) — Process Flow

1. FA Initiation — Department lists asset/scrap for sale with reserve price and auction schedule
2. Buyer Registration & EMD — Bidders register and deposit EMD to qualify
3. Live Bidding — Bids move upward only from reserve price; H1 visible; auto-extension applies
4. Auction Closure — Highest bidder (H1) identified at close
5. Verification & Award — Eligibility and EMD verified; sale confirmed to H1
6. Payment & Handover — Balance payment collected; asset handed over post documentation

State Portal Process Flow (General):

1. Vendor registration & DSC mapping (state-specific)
2. Tender search & document download
3. Payment of tender fee/processing fee (online/offline as per state rules)
4. EMD submission (online payment gateway or bank guarantee upload)
5. Technical & financial bid preparation and upload
6. Bid opening as per state department schedule
7. Technical evaluation & shortlisting
8. Financial bid opening (for qualified vendors) / RA (if applicable)
9. L1/Award declaration & work order issuance
10. Agreement execution as per state procurement rules

Qualifications

• Graduate in Commerce/Engineering/Business Administration; MBA preferred
• 3–8 years of relevant experience in government tendering, GeM, and vendor management
• Prior experience in BOQ-based project bidding (infrastructure, IT, equipment supply, or services) preferred