Tendering and Proposal Engineer Spares

le Purpose

To create a disciplined national tendering desk that scans every relevant opportunity, recommends bid or no-bid decisions quickly, prevents disqualification, and converts INDMAC's technical capability and installed-base knowledge into competitive, profitable proposals

Role & responsibilities

• Scan GeM, CPPP, NTPC, BHEL, DVC, State Genco, utility, IPP and industrial customer portals every working day, supported by tender-alert services.
• Maintain portal registrations, vendor registrations, user credentials, digital signature certificates and document-expiry calendars.
• Download and review enquiries, tenders, technical specifications, BOQs, drawings, qualification requirements and commercial conditions.
• Prepare a concise tender summary covering scope, quantities, eligibility, delivery, EMD, performance security, deadlines, commercial risks and recommended bid decision.
• Identify equipment, part numbers and drawing references by using Indure's installed-base records, historical supplies, price history and technical documentation.
• Prepare technical offers, commercial quotations, compliance statements, deviation lists, price schedules and all submission documents.
• Coordinate with engineering, sourcing, manufacturing, quality, finance and management for costing, delivery commitments and approvals.
• Obtain and compare vendor quotations and maintain an auditable costing and margin sheet for every bid.
• Upload bids correctly and on time; participate in clarifications, reverse auctions, negotiations, price revisions and post-bid submissions.
• Maintain a live bid register showing value, status, due date, probability, competitors, quoted price, outcome and reasons for winning or losing.
• Hand over successful orders cleanly to procurement, production, quality, stores and dispatch with all agreed requirements recorded.

Preferred candidate profile

• Diploma or BTech in Mechanical, Electrical, Production or a related engineering discipline.
• Three to seven years of experience in tendering, proposals, or commercial coordination for power, EPC, industrial equipment, maintenance, or spares.
• Hands-on experience submitting bids through government and customer e-procurement portals.
• Able to read technical specifications, drawings, BOQs and commercial tender conditions.
• Strong working knowledge of Excel, Word, PDF documentation, email, and online bidding systems.
• Methodical, deadline-driven, and able to maintain accuracy under time pressure.
• Working knowledge of EMDs, bank guarantees, price schedules, taxes, freight, delivery terms, and bid compliance is preferred

Performance Measures

Opportunity coverage

Relevant portals and alerts reviewed every working day with no material opportunity missed

Bid discipline

Eligible opportunities screened quickly and submitted before the internal deadline

Accuracy

No avoidable technical or commercial disqualification

Commercial quality

Approved margin, complete costing and risks recorded before submission

Conversion

Improving enquiry-to-bid and bid-to-order conversion

Data quality

Complete tender, price, competitor, and win-loss records maintained

First Ninety Day Priorities

• Create a master register of all applicable portals, registrations, credentials and renewal dates.
• Establish a standard bid summary, compliance checklist, costing sheet, approval workflow and bid tracker.
• Organise historical prices, drawings, part numbers, vendor quotations and past tender outcomes into a searchable library.
• Develop a weekly tender pipeline report for management review.