Tender Executive

Tender Executive

Department: Tendering / Business Development
Location: Head Office, Kanpur, Uttar Pradesh
Experience: Minimum 2+ Years
Industry Preference: Road Construction, Highways, Railway Infrastructure, and Government Projects

1. Job Summary

A. R. Thermosets Pvt. Ltd. is looking for a detail-oriented and experienced Tender Executive with a minimum of 2 years of experience in tender preparation, bid submission, and tender documentation, preferably in the railway or highway infrastructure sector. The candidate should have practical knowledge of government e-procurement portals, including GeM (Government e-Marketplace), CPPP, and relevant Central/State Government, Railway, PWD, and NHAI tender portals.

The ideal candidate will be responsible for identifying suitable tender opportunities, preparing and submitting bids, coordinating documentation, monitoring deadlines, and ensuring compliance with tender requirements.

2. Key Responsibilities

A. Tender Identification & Monitoring

• Search, identify, and evaluate relevant tenders related to highway construction, road infrastructure, railway projects, and other government contracts.
• Regularly monitor government tender portals, including:
  
• Government e-Marketplace (GeM)
• Central Public Procurement Portal (CPPP)
• Indian Railways and relevant railway tender portals
• State e-Procurement portals
• NHAI, MoRTH, PWD, and other government department portals
• Download tender documents, BOQs, corrigenda, and other relevant documents.
• Maintain a tender tracker with submission deadlines, EMD requirements, eligibility criteria, and bid status.

B. Tender Preparation & Submission

• Review tender notices, eligibility conditions, technical specifications, and commercial terms.
• Prepare and submit online technical and financial bids within the stipulated timelines.
• Compile and verify tender-related documents, including company credentials, work experience certificates, financial statements, GST, PAN, and other statutory documents.
• Prepare checklists to ensure compliance with tender requirements and avoid bid rejection due to documentation errors.
• Coordinate the preparation of BOQ, price schedules, declarations, undertakings, and other tender forms.
• Ensure the timely submission of EMD, tender fees, and other required payments in coordination with the Accounts Department.

C. Railway & Highway Tendering

• Understand tendering procedures for railway infrastructure, highway construction, road projects, and government civil engineering contracts.
• Review technical qualification requirements, turnover criteria, work experience, similar-work credentials, and other eligibility conditions.
• Assist in compiling technical bid documents, project credentials, completion certificates, and performance-related documents.
• Coordinate with the Projects, Engineering, Accounts, and Management teams to obtain the information required for bid preparation.

D. Government Portal Management

• Handle online tender registration, bid uploads, document submissions, and tender status tracking.
• Ensure the validity and availability of Digital Signature Certificates (DSCs) and other portal credentials.
• Monitor tender corrigenda, pre-bid clarifications, submission extensions, and opening dates.
• Track technical evaluation results, financial bid openings, and award notifications.

E. Documentation & Reporting

• Maintain organized digital records of submitted tenders, supporting documents, acknowledgements, and bid results.
• Prepare daily or weekly tender status reports for management.
• Maintain records of awarded tenders, unsuccessful bids, and upcoming opportunities.
• Follow up on pending documents, clarifications, and tender-related communications.

3. Required Qualifications & Skills

• Graduate in any discipline; a degree or diploma in Civil Engineering, Commerce, or a related field will be preferred.
• Minimum 2+ years of hands-on experience in government tendering, preferably in railway or highway infrastructure projects.
• Practical knowledge of GeM, CPPP, and relevant government e-procurement portals.
• Understanding of tender documents, BOQs, eligibility criteria, EMD, tender fees, technical bids, and financial bids.
• Proficiency in MS Excel, MS Word, PDF documentation, and online bid submission.
• Strong documentation, coordination, follow-up, and deadline management skills.
• High attention to detail and the ability to manage multiple tenders simultaneously.

4. Preferred Experience

• Experience with tenders floated by Indian Railways, NHAI, MoRTH, State PWDs, and other government infrastructure departments.
• Familiarity with government procurement procedures, tender conditions, and bid evaluation processes.
• Experience in road construction, highway development, railway infrastructure, or civil works contracting.
• Knowledge of government tender eligibility, contractor registration, and digital signature-based bid submission.

5. Key Performance Indicators (KPIs)

• Timely and accurate submission of tenders.
• Compliance with tender eligibility and documentation requirements.
• Number and quality of relevant tenders identified.
• Accuracy of tender trackers and reporting.
• Reduction in bid rejections caused by documentation or procedural errors.
• Timely coordination with internal departments and management.