Tender Executive

Job Description Tender Executive
Company: Miracle Events
Department: Tenders / Business Development
Location: Pune
Reporting To: Director
Experience: 24 years
Salary: 3 LPA 4.2 LPA


Job Purpose
The Tender Executive will be responsible for managing the complete tender process, from identifying
relevant opportunities to preparing and submitting accurate, compliant bids. The role involves studying
tender requirements, coordinating with internal teams for costing and documentation, and tracking bids
through to final results.
Key Responsibilities
1. Tender Identification & Tracking
Search for and identify relevant government, PSU, and corporate tenders on portals such as GeM,
CPPP, and state e-procurement sites.
Maintain a tender tracker with deadlines, status, and outcomes.
2. Tender Study & Evaluation
Study tender documents, scope of work, eligibility criteria, and terms and conditions.
Inform the Director and relevant teams about requirements, risks, and bid/no-bid
recommendations.
3. Bid Preparation & Submission
Prepare and compile technical and financial bids as per tender guidelines.
Ensure timely, error-free online and offline submission before deadlines.
4. Costing & Coordination
Coordinate with the events, finance, and creative teams for pricing, BOQ, costing, and supporting
inputs.
Coordinate with vendors for quotations where required.
5. Documentation & Compliance
Maintain and update company registrations, certificates, GST/MSME documents, work orders,
past experience records, and financial statements.
Handle EMD/security deposit, bid clarifications, and pre-bid meeting requirements.
6. Follow-up & Post-Bid Activities
Follow up on bid evaluations, results, and work order issuance.
Maintain a database of submitted tenders, competitor rates, and learnings for future bids.

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Required Skills & Qualifications
Graduate in any stream (Commerce, Management, or Business Administration preferred).
Graduation is mandatory.
24 years of experience in tender or bid management, preferably in event management,
advertising, or a related service industry.
Working knowledge of e-tendering portals and online submission procedures.
Understanding of tender documentation, BOQ, costing, and pricing.
Strong written English and attention to detail.
Good coordination and time-management abilities.
Ability to manage multiple tenders and tight deadlines simultaneously.
Proficiency in MS Office (Word, Excel, PowerPoint) / Google Workspace and PDF tools.