Tender Executive

Role Overview: (Immediate Joining)

The Senior Executive Tender Management will be responsible for managing the complete tender lifecycle, including bid identification, documentation, proposal preparation, technical and commercial evaluation, e-procurement, GeM bidding, and Electronic Reverse Auctions (e-RA). The role requires close coordination with internal teams to ensure timely, compliant, and competitive bid submissions.

Key Responsibilities:

• Identify and monitor tender opportunities through GeM, CPP Portal, NIC, state e-procurement portals, and other procurement platforms.
• Manage the complete bid lifecycle from tender notification to award.
• Review tender documents, eligibility criteria, technical specifications, and commercial terms.
• Prepare and submit technical and commercial bids in accordance with tender requirements.
• Prepare high-quality technical proposals, compliance statements, and commercial documentation.
• Coordinate with Sales, Engineering, Finance, Legal, SCM, and Operations teams for timely collection of bid inputs.
• Participate in Electronic Reverse Auctions (e-RA) and execute competitive bidding strategies to maximize winning opportunities.
• Handle complete GeM Portal operations including bid participation, RA participation, order processing, product catalog management, OEM authorization, and contract execution.
• Conduct technical evaluation of tender requirements and prepare bid compliance matrices.
• Ensure compliance with statutory requirements, bid conditions, and client specifications.
• Arrange and manage EMDs, Tender Fees, Bank Guarantees, Performance Security, Integrity Pacts, and other statutory documents.
• Respond to tender clarifications, corrigenda, and customer queries.
• Maintain tender database, MIS reports, bid pipeline, and success ratio analysis.
• Coordinate with customers until purchase order issuance and contract finalization.
• Stay updated on government procurement policies, GeM guidelines, and e-procurement regulations.

Required Skills

• Bid Management
• Tender Documentation
• Proposal Writing
• Technical Evaluation & Compliance
• Commercial Bid Preparation
• Electronic Reverse Auction (e-RA)
• Government e-Marketplace (GeM) Portal Operations
• E-Procurement Portal Management (CPP, NIC, State Portals)
• Government Procurement Processes
• Contract Documentation
• Vendor Registration & Pre-Qualification
• Strong MS Excel, Word, and PowerPoint skills

Key Competencies

• Strong analytical and documentation skills
• Excellent attention to detail
• Ability to work under strict timelines
• Strong negotiation and commercial understanding
• Effective stakeholder management
• Excellent written and verbal communication
• Ability to manage multiple tenders simultaneously

Preferred Experience

• 3 - 6 years of Hands-on experience with GeM Portal, including bid submission, catalog management, and Reverse Auction (RA) participation.
• Experience handling Electronic Reverse Auctions (e-RA) on GeM and other procurement portals.
• Familiarity with public procurement procedures, tender compliance, and government contracting.
• Proven track record of successfully managing high-value government and PSU tenders.