Tender Executive

1. Tender Management

• Identify and evaluate relevant government, PSU, municipal, and private tender opportunities, particularly related to automobile, vehicle maintenance, garage, workshop, fleet management, AMC, and allied services.
• Monitor GeM Portal and other e-tendering portals for relevant opportunities.
• Review tender specifications, eligibility criteria, scope of work, BOQ, terms & conditions, and commercial requirements.
• Prepare, compile, and submit technical and commercial tender documents within specified deadlines.
• Ensure all tender submissions meet eligibility and compliance requirements.

2. GeM & E-Tendering

• Manage the complete tender submission process on the Government e-Marketplace (GeM) Portal.
• Handle bid participation, document uploading, bid submission, corrigendums, clarifications, and other GeM-related activities.
• Monitor other government and e-tendering portals for new opportunities.
• Ensure timely submission of bids and compliance with portal-specific requirements.

3. Documentation & Coordination

• Coordinate with Operations, Workshop, Finance, Commercial, Legal, and Management teams to collect required information and documents.
• Prepare tender-related declarations, undertakings, authorization letters, certificates, and other supporting documents.
• Maintain accurate records of tender submissions, amendments, corrigendums, and outcomes.
• Coordinate with clients, vendors, consultants, and other stakeholders as required.

4. Market Research

• Conduct market research to identify new business and tender opportunities.
• Track industry trends, competitor participation, and upcoming requirements related to automobile and fleet maintenance services.
• Maintain a database of relevant tenders and potential business opportunities.

5. Post-Tender Activities

• Track tender results, technical evaluations, financial bids, and award status.
• Coordinate and respond to client queries and post-bid clarifications.
• Support the team in post-bid negotiations, contract documentation, and other related activities.
• Maintain proper records of awarded and unsuccessful tenders for future reference.

6. Compliance & Reporting

• Ensure tender submissions comply with company policies, tender conditions, and applicable regulatory requirements.
• Prepare periodic tender status, submission, and outcome reports for management.
• Maintain an updated tender tracker covering upcoming, submitted, under-evaluation, awarded, and rejected tenders.

Qualifications & Skills

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 24 years of relevant experience in Tender Management, Bid Management, or E-Tendering.
• Mandatory: Hands-on experience with GeM Portal.
• Strong knowledge of government/PSU tendering and e-tendering processes.
• Experience in automobile, garage, workshop, vehicle maintenance, fleet management, or allied services will be an advantage.
• Good knowledge of tender documentation, BOQ, compliance, and bid submission processes.
• Proficiency in MS Excel, MS Word, and MS Office.
• Excellent communication, coordination, and follow-up skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tenders and work under strict deadlines.