Tender Executive / Tender Engineer

JOB DESCRIPTION

Position: Tender Executive / Tender Engineer

Department: Tender / Business Development
Experience: 510 Years
Employment Type: Full-Time
Location: Preet EPC P Limited

Job Summary

We are looking for an experienced Tender Executive / Tender Engineer with 5–10 years of relevant experience in handling Government Tenders, GeM, e-Procurement Portals, Tender Documentation, Vendor Registration, Techno-Commercial Compliance, and Reverse Auctions.

The candidate will be responsible for end-to-end tender activities, from identifying and evaluating prospective tenders to submission, post-bid clarifications, tender monitoring, and documentation related to purchase orders.

Key Responsibilities

• Search and identify prospective tenders through various Government and e-Procurement portals, including:
• GeM
• ISRO
• IREPS
• DRDO
• BARC
• e-Procurement portals
• Railways
• BHEL
• BEL
• HAL
• SAIL
• Other relevant government tender portals.
• Review tender requirements and, after receiving internal approval, prepare and compile complete tender documents as per the technical specifications and commercial terms of the tendering authority.
• Register the company on various Government / e-Procurement portals and ensure registrations are completed within the required timelines.
• Coordinate with tender issuing authorities/executives regarding:
• Tender-related queries
• Registration issues
• Vendor registration
• Clarifications
• Urgent approvals.
• Prepare and submit required documents/clarifications after submission of tenders and during the Techno-Commercial Bid evaluation stage.
• Coordinate with the Technical, Commercial, and other internal departments to obtain required documents, drawings, technical details, certificates, and clarifications.
• Monitor all relevant tender portals on a daily basis and track the status and activities of participated tenders.
• Register and participate in Reverse Auctions (RA) wherever applicable.
• Maintain complete records of:
• Tenders searched
• Tenders shortlisted
• Tenders participated
• Tender status
• Technical/Commercial clarifications
• Results and outcomes.
• Prepare regular tender status reports and MIS for management review.
• After receipt of a Purchase Order, prepare necessary cover letters and supporting documentation for material supply, including technical documents, drawings, manuals, and other documents duly verified/signed by the concerned department head.
• Ensure timely completion of all activities related to the end-to-end tendering process.

Required Skills

• Government Tender Management
• GeM Portal
• e-Procurement Portals
• Tender Preparation & Submission
• Techno-Commercial Documentation
• Tender Compliance
• Government Vendor Registration
• Reverse Auction
• Tender Tracking & Monitoring
• Bid Documentation
• Client / Government Department Coordination
• Technical & Commercial Coordination
• Tender MIS & Reporting
• MS Office / MS Excel
• Strong Documentation & Follow-up Skills

Preferred Candidate Profile

• 5–10 years of relevant experience in tendering, preferably with experience in Government / PSU / EPC / Engineering / Manufacturing organizations.
• Hands-on experience with GeM and multiple government e-tender portals will be preferred.
• Good understanding of tender terms, technical specifications, commercial conditions, and compliance requirements.
• Strong coordination, communication, documentation, and follow-up skills.
• Ability to manage multiple tenders and deadlines simultaneously.

Key Performance Areas (KPIs)

• Number of relevant tenders identified and evaluated.
• Timely and accurate tender submission.
• Compliance with tender technical and commercial requirements.
• Timely response to client clarifications.
• Successful portal/vendor registrations.
• Effective monitoring of tender status and deadlines.
• Accurate and updated tender MIS.
• Timely completion of post-order documentation.

Interested Candidate May Share Their Updated Resume To [email removed]