Tender Executive And Sales Coordinator

Role & responsibilities

• Search daily for new tenders on GeM, e-procurement portals, DISCOM, PWD, railway, PSU and private company websites.
• Check each tender for eligibility, product specification, quantity, delivery time, EMD and payment terms; report to the manager whether to bid.
• Prepare technical bid documents: company profile, registrations, past orders, test reports, BIS / product certificates and drawings.
• Prepare the price bid with the Sales Head, Accounts and Production (rates, costing, taxes, freight).
• Arrange EMD, bank guarantee, performance guarantee and affidavits with Accounts and the bank.
• Submit bids online or offline before the last date; keep proof of submission.
• Attend pre-bid meetings, reply to queries and follow up with the buyer until the result.
• Keep a tender tracker: tender date, value, status, EMD, win / loss and reason.
• After the order: collect the work order, share it with Production and Dispatch, and prepare inspection, delivery and billing documents.
• Keep vendor registration, certificates and renewals up to date (for example GeM profile, MSME, GST, BIS licence).

Preferred candidate profile

• Graduate (commerce, engineering or any stream); electrical diploma / degree is a plus.
• 1 to 2 years in tender, bidding or documentation work, preferably in cables, wires or electrical products.
• Working knowledge of GeM and e-procurement portals, and basics of tender terms (EMD, BG, LD, price bid).
• Very good attention to detail and strong sense of deadlines.
• Good written English / Hindi; good Excel, Word, PDF and scanning skills.
• Basic knowledge of cable products, specifications and testing.

Perks and benefits

Perks and benefits

Annual bonus, Flexi working