Tender Executive And Sales Coordinator

• Job Title: Backend Tender & GeM Executive
• Department: Bidding / Sales Operations / Tender Management
• Industry: Information Technology (IT Hardware, Networking Solutions & Software)
• Employment Type: Full-Time
• Location:Pune
• Candidates with Sound IT Products and solutions knowledge will be preferred

Key Responsibilities

• GeM Portal Management:
• Monitor the Government e-Marketplace (GeM) portal daily for relevant bids, direct purchases, and reverse auctions in IT hardware, networking, and software.
• Create and update OEM/Reseller profiles, product catalogs, and brand approvals on the GeM portal.
• Manage order processing, acceptance, dispatch logs, and invoice generation on GeM.
• Tender Identification & Analysis:
• Search for relevant tenders on central/state government portals, e-procurement sites, and public sector undertakings (PSUs).
• Read and analyze tender documents, scope of work, technical/commercial criteria, and compliance requirements.
• Bid Preparation & Submission:
• Coordinate with sales, technical, and finance teams to gather compliance sheets, product datasheets, and pricing.
• Prepare techno-commercial bids, compliance statements, and bid security (EMD/PBG coordination).
• Ensure timely online and offline submission of bids before deadlines.
• Vendor & OEM Coordination:
• Coordinate with OEMs (Original Equipment Manufacturers) for authorization letters (MAF), special pricing, and technical support.
• Follow up with internal teams and external vendors for timely document delivery.
• Post-Bid Follow-up:
• Track tender opening dates, technical evaluation results, and financial bid openings.
• Handle queries, clarifications, and post-bid negotiations.
• Maintain a digital tracker of all active, won, and lost bids.

Required Qualifications & Skills

• Education: Bachelors degree in Computer Science, IT, Business Administration, or a related field.
• Experience: 1 to 4 years of hands-on experience handling GeM portals and government e-tendering in the IT/Hardware/Networking sector.
• Technical Knowledge: Basic understanding of IT infrastructure, networking products (servers, switches, routers), and software licenses.
• Software Skills: Proficient in MS Office (Word, Excel, PDF management tools).
• Core Competencies: Strong attention to detail, excellent written communication, and strong time-management skills to meet strict deadlines.Role & responsibilities

Preferred candidate profile