Tender/Bid Manager

Tender Manager –

Job Description:

• Identify and monitor government, corporate, institutional event tenders, RFPs, RFQs, and EOI opportunities.
• Review tender documents, eligibility criteria, technical requirements, commercial terms, timelines, and submission conditions.
• Coordinate with Sales, Business Development, Operations, Production, Creative, Finance, Procurement, and Legal teams to prepare complete bids.
• Develop technical proposals, commercial proposals, event concepts, presentations, BOQs, budgets, and project plans.
• Prepare accurate costing and pricing while ensuring the proposed event is commercially viable and competitive.
• Coordinate with vendors, fabricators, production agencies, artists, AV companies, venues, and other suppliers to obtain quotations and technical inputs.
• Ensure all required documents such as company profiles, credentials, registrations, certificates, financial documents, declarations, and compliance forms are complete.
• Prepare and manage tender submission documents within strict deadlines.
• Conduct pre-bid meetings, site visits, clarification meetings, and client presentations where required.
• Track tender status, amendments, corrigenda, deadlines, and results.
• Maintain a database of submitted tenders, upcoming opportunities, competitors, pricing, and win/loss analysis.
• Ensure compliance with tender requirements and company policies.
• Support contract negotiations and handover of successfully awarded projects to the Operations/Project Management team.
• Maintain strong relationships with clients and understand their event requirements and procurement processes.

Key Skills & Qualifications

• Bachelor's degree in Event Management, Business Administration, Marketing, Hospitality, or a related field.
• Typically 3–7 years of experience in tender management, event management, business development, or proposal management.
• Strong knowledge of RFP/tender processes and documentation.
• Excellent costing, budgeting, negotiation, and analytical skills.
• Strong written and verbal communication.
• Good knowledge of MS Excel, Word, PowerPoint, and proposal/presentation preparation.
• Ability to manage multiple bids and tight deadlines.
• Strong coordination and vendor-management skills.
• Knowledge of government e-tendering portals such as GeM and CPPP can be an advantage.
• Experience in corporate events, exhibitions, conferences, government events, activations, or MICE is preferred.

Key Performance Indicators (KPIs)

• Number and value of tenders submitted.
• Tender win/conversion rate.
• Accuracy of costing and documentation.
• Timely submission of bids.
• Gross margin/profitability of won projects.
• Number of new clients/accounts acquired through tenders.
• Quality and competitiveness of technical proposals.