Tender & Bid Management Specialist

Job Description Tender & Bid Management Specialist

Company: ITChamps Software
Department: Business Development / Pre-Sales
Location: Mysore
Experience: 2-4 Years
Employment Type: Full-Time

About the Role

ITChamps is seeking an experienced Tender & Bid Management Specialist to manage end-to-end tender identification, preparation, coordination, and submission across Government, PSU, institutional, and private-sector projects. The candidate should have strong documentation and compliance skills, along with working knowledge of SAP to support technical bid preparation.

Key Responsibilities

• Identify and evaluate tenders, RFPs, RFQs, and EOIs through GeM, government portals, and e-procurement platforms.
• Analyse eligibility criteria, technical specifications, commercial terms, timelines, and compliance requirements.
• Manage the complete tender preparation and submission process, ensuring accuracy and timely delivery.
• Prepare bid/no-bid analysis, compliance matrices, checklists, and supporting documentation.
• Coordinate with Technical, SAP, Finance, HR, Legal, and Management teams for bid inputs.
• Handle government and PSU tender requirements, including EMD, PBG, MSME exemptions, OEM authorisations, and statutory documentation.
• Review SAP-related project requirements and coordinate technical responses with SAP consultants.
• Assist in preparing technical proposals, commercial bids, BOQs, and pricing schedules.
• Monitor corrigenda, amendments, deadlines, and bid outcomes.
• Maintain tender trackers, document repositories, and periodic management reports.

Required Skills & Qualifications

• Bachelor's degree in Engineering, IT, Computer Science, Business Administration, or a related field.
• 2-4 years of relevant experience in tender/bid management or proposal preparation.
• Hands-on experience handling Government/PSU tenders and RFP submissions.
• Strong understanding of GeM, e-procurement portals, and tender documentation.
• Working knowledge of SAP modules such as S/4HANA, FI/CO, MM, SD, HCM, or PP.
• Excellent documentation, coordination, communication, and follow-up skills.
• Ability to manage multiple bids and meet strict deadlines.
• Strong attention to detail and compliance management.

Preferred Experience

• Experience in IT services, SAP implementation, ERP, AMC/support, or manpower tenders.
• Exposure to government procurement processes and SAP-related RFPs.
• Experience preparing technical compliance matrices and commercial proposals.