Tender Assistant

Tender Executive Government & Institutional Tenders

Company: Murhopye Scientific Equipments Private Limited (MSEPL)
Location: Mysuru, Karnataka
Department: Sales & Tendering
Experience: 2–5 Years
Employment Type: Full-Time

Role & Responsibilities

• Identify, search and evaluate relevant tenders published on GeM, Central Public Procurement Portal (CPPP), state e-procurement portals and other government and institutional procurement platforms.
• Review tender documents, eligibility criteria, technical specifications, commercial terms and submission deadlines.
• Prepare and compile technical bids, commercial bids, quotations and other tender-related documents.
• Coordinate with internal departments to collect technical specifications, product literature, drawings, compliance statements and supporting documents.
• Prepare tender checklists and ensure compliance with all eligibility requirements and submission conditions.
• Manage online tender submissions, including document uploading, digital signature authentication and electronic bid submission.
• Handle GeM activities, including bid participation, catalogue coordination, order-related documentation and other relevant portal operations.
• Prepare price bids, BOQs, comparative statements and commercial proposals in coordination with management and the costing team.
• Coordinate the preparation and submission of EMD, bid security, Performance Bank Guarantees (PBGs), and other required financial documents.
• Track tender status, bid opening dates, technical evaluations, financial evaluations, results and award of contracts.
• Liaise with government departments, IITs, NITs, CSIR laboratories, ICAR institutions, universities and other institutional customers regarding tender clarifications and documentation.
• Prepare responses to technical queries, clarification requests, corrigenda and amendments issued by tendering authorities.
• Maintain a systematic database of tenders, submitted bids, purchase orders, contract documents, bank guarantees and related correspondence.
• Monitor purchase orders, delivery schedules, contract validity, warranty obligations and other tender-related commitments.
• Coordinate with the accounts and finance teams for EMD payments, refunds, PBGs and other tender-related financial requirements.
• Ensure timely submission of tenders and maintain accurate records of all bidding activities.

Preferred Candidate Profile

• Bachelor's degree in Commerce, Business Administration, Science, Engineering or a related discipline.
• 2–5 years of experience in tender preparation and submission, preferably in a manufacturing, engineering or scientific equipment company.
• Hands-on experience with GeM and government e-procurement portals is essential.
• Good understanding of government tender procedures, eligibility criteria, technical bid preparation and commercial bid submission.
• Experience in handling EMD, Performance Bank Guarantees, bid security declarations and tender-related documentation.
• Ability to understand technical specifications, prepare compliance statements and coordinate with engineering and commercial teams.
• Proficiency in MS Excel, MS Word, PDF documentation and online tendering systems.
• Good written and verbal communication skills for correspondence with government departments and institutional customers.
• Strong organisational skills, attention to detail and the ability to manage multiple tenders and deadlines.
• Candidates with experience in scientific equipment, laboratory equipment, biotechnology equipment, industrial machinery or engineering products will be preferred.

Key Skills

Government Tenders | GeM Portal | E-Procurement | Technical Bid Preparation | Commercial Bidding | Tender Documentation | EMD | Performance Bank Guarantee | BOQ | MS Excel | Government Procurement | Contract Documentation

Desired Candidate

We are looking for a detail-oriented and proactive Tender Executive who can independently manage the complete tendering process, from identifying suitable opportunities and preparing bid documents to submitting bids, tracking results and coordinating post-award documentation.