Technical Billing & Contract Manager -Waste To Energy

Roles & Responsibilities

MIS & Management Reporting

• Prepare and maintain daily, weekly, and monthly MIS reports for management review.
• Prepare project progress reports, billing status reports, cost reports, and management dashboards.
• Track planned versus actual progress and highlight deviations.
• Maintain records of project quantities, costs, commitments, billing, and payments.
• Prepare presentations and reports for project review meetings.
• Coordinate with different departments to collect and consolidate project data.
• Ensure accuracy and timely submission of MIS reports.

Technical Billing

• Prepare, review, and certify RA Bills, contractor bills, subcontractor bills, and final bills.
• Verify executed quantities against approved drawings, BOQ, work orders, and site measurements.
• Check measurement sheets and supporting documents submitted by contractors.
• Maintain records of billed quantities and balance quantities.
• Ensure rates and quantities are in accordance with approved BOQ, Work Order, Purchase Order, and contractual terms.
• Verify extra items, deviation items, and non-BOQ items with proper approvals.
• Prepare reconciliation statements for materials and quantities wherever applicable.
• Coordinate with site engineers for joint measurement and quantity certification.
• Maintain proper billing documentation and bill-tracking records.

Contract Management

• Review and administer contracts, work orders, purchase orders, amendments, and commercial terms.
• Ensure contractor compliance with contractual obligations.
• Monitor contract milestones, deliverables, timelines, and payment terms.
• Maintain records of contract variations, amendments, extensions, and deviations.
• Prepare and maintain documentation related to Variation Orders / Change Orders.
• Review contractor claims and supporting documents in coordination with concerned departments.
• Maintain records of contractual correspondence and approvals.
• Track contract validity, Bank Guarantees, Performance Guarantees, Security Deposits, retention amounts, and other contractual requirements.
• Support contract closure and final settlement activities.

Cost Control & Budget Monitoring

• Monitor project expenditure against approved budgets.
• Prepare budget versus actual cost reports.
• Track commitments, actual expenditure, and forecasted project costs.
• Identify cost overruns and highlight them to management.
• Coordinate with Finance and Project teams for cost reconciliation.
• Support preparation of project cost-to-complete forecasts.

Project Coordination

• Coordinate with Project, Engineering, Planning, Procurement, Finance, Accounts, Stores, and Site Execution teams.
• Follow up with contractors and subcontractors for billing documents and contractual compliance.
• Participate in project progress and commercial review meetings.
• Coordinate resolution of billing discrepancies and contractual issues.
• Ensure all supporting documents are available before processing bills.

Documentation & Audit

• Maintain systematic records of contracts, bills, BOQs, measurements, approvals, correspondence, and amendments.
• Ensure proper documentation for internal and external audits.
• Maintain updated contract and billing trackers.
• Ensure proper document control and traceability of commercial records.

Qualification

• B.E./B.Tech/Diploma in Mechanical, Civil, Electrical, or relevant Engineering discipline.
• MBA / PGDM in Project Management, Finance, or Contracts Management will be an added advantage.

Experience

• 7+ years of relevant experience in Technical Billing, Contracts, MIS, Project Controls, or Commercial Management.
• Experience in Power Plants, Waste-to-Energy, EPC, Infrastructure, Industrial Projects, or Construction projects preferred.
• Strong experience in contractor billing, BOQ verification, and contract administration is desirable.

Key Skills Required

• Strong knowledge of Technical Billing and Contract Management.
• Good understanding of BOQ, RA Bills, Work Orders, Purchase Orders, and contractual terms.
• Strong knowledge of quantity verification and reconciliation.
• Good understanding of project cost control and budget monitoring.
• Advanced knowledge of MS Excel for MIS and data analysis.
• Knowledge of SAP/ERP systems preferred.
• Good knowledge of MS Office and PowerPoint.
• Strong analytical and numerical skills.
• Good commercial and contractual understanding.
• Strong documentation and reporting skills.
• Good communication, coordination, and negotiation skills.
• Ability to work with multiple departments, contractors, and senior management.

Key Performance Areas (KPIs)

• Timely and accurate preparation of MIS reports.
• Accuracy of contractor and technical billing.
• Timely certification and processing of bills.
• Effective monitoring of project costs and budgets.
• Proper tracking of BOQ quantities and contract variations.
• Timely identification of contractual and commercial issues.
• Accurate and complete contract documentation.
• Effective coordination between project, finance, procurement, and contractor teams.
• Successful contract closure and final bill settlement.