Team Member - Procurement

Position Description

Business Division: R&D

Department: ETF

Location: Udaipur

Position Title: Team Member - Procurement

Level: E2 - E4

Reporting to (Title): Team Leader – Procurement

Position Purpose

The role holder is responsible for assisting the SCM Manager in demand forecasting, sourcing, logistics planning and delivery of required materials viz. lab chemicals, consumables, glassware, lab equipment's, engineering goods etc to end users in the R&D business unit. The role holder shall also help managing the vendors. He / She will assist the TL in adhering to compliances and processes.

Strategic Responsibilities

Operational Responsibilities

Procurement & SCM Operations

• Assist SCM Manager (TL) in preparing the demand forecasts for items required based on project plans.
• Convey requirements to vendors and suppliers with complete details - material specification, quantities, delivery date etc.
• Create purchase orders and ensure release of the same with approvals
• Prepare documentation for import of the required materials and goods.
• Track shipments status and convey progress to users and ensure materials and goods are delivered as per committed delivery timelines.
• Ensure all procedures and compliances for procurement and delivery of materials.
• Handling import related activities for raw material & consumables in coordination with the other team-members involved in this
• Keeping abreast of changes affecting both the supply and demand of products and materials
• Involvement in project related procurement as and when required
• Involvement of CAPEX procurement for the R&D unit.
  
  

Vendor Management

• Prepare documentation and assist in procedures for vendor management.
• Collect invoices and submit to Finance for vendor payments.
• Facilitating / organizing meetings / technical discussions between vendors & users through Telephonic/ Video Conferencing
  
  

Complaints Resolution

• Coordinate with vendors to rectify any delivery issues / mismatch in specifications or quantity.
  
  

Process Improvements

• Implement identified improvement projects in procurement / supply chain processes, in collaboration with the concerned stake holders (for example, delivery improvement, cost reduction) and the SCM managers and leads
  
  

MIS & Reporting

• Update Trackers and prepare MIS / dashboards for identified metrics.
  
  

Audits & Compliance

• Ensure adherence to all policies and procedures, related to procurement, and supply chain processes.
• Support to Regulatory affairs, QA & IPR department in terms of providing technical documents of raw materials & advance intermediates.
  
  

Financial Responsibilities

• Track and ensure adherence to SCM & procurement budgets, escalate deviations to the Manager.
• Provide support to the Manager for price negotiations with existing / new vendors.
  
  

People Responsibilities

Attend trainings on training needs identified by lead.

Education Qualification

• BSc. (preferably with chemistry)
• Additional Certification in Supply Chain management / Warehouse management is desirable.
• MBA in Operations / Supply Chain Management will be an added advantage
  
  

Work Experience

3 to 5 years of experience in handling procurement related activities, ideally in the chemical, pharmaceutical, life sciences industry preferably in an R&D organization

Industry to be Hired from

Agro Chemical / Pharma

Functional Competencies

• Purchase knowledge related to Chemistry R&D
• Advocacy & Negotiation SkillsÂÂ
• Excellent Knowledge of Procurement Processes (demand forecasting processes, vendor empanelment & management, rates negotiations, vendor performance management)
• Knowledge of SAP
  
  

Interaction Complexity and Team Work

Interaction Complexity & Team work

Interaction

Frequency

Purpose of Interaction

Internal: Engineers, Researchers, Group Leaders, HoFs and vertical heads

As and when required

Coordinating for material requirements, procuring materials and equipment. Resolving complaints, coordinating payments.

External: Suppliers and vendors

As and when required

Procuring materials and equipment.