Tax Administrative Assistant

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that s defining our future. It s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

The individual will be a part of the International Tax Team based in Bengaluru and report to the Senior International Tax Manager.

This position performs general office duties that may include word processing, data entry, preparation of reports using various software packages, compilation of information from various sources, and handling small scale projects. This position may deal with confidential material on a regular basis. This role is critical in enhancing team efficiency and ensuring smooth operations within the company.

Key Responsibilities

• Raising and tracking purchase requisitions and purchase orders, coordinating approvals, and monitoring invoice processing to support timely payment of external advisors.
• Coordinating vendor onboarding and due diligence requirements with Procurement, external advisors, and internal stakeholders, including completion of documentation, tracking progress, and following up until the onboarding process is completed.
• Liaising with internal teams, external consultants, and other stakeholders to obtain information, documentation, approvals, and updates, and proactively following up on outstanding requests to keep projects moving.
• Organising stakeholder calls, preparing meeting minutes, tracking actions, and following up with relevant parties to ensure agreed actions are completed.
• Reviewing and analysing information from travel trackers, global mobility trackers and other sources, and preparing clear and concise summaries for the wider International Tax team.
• Reviewing Loctax data to identify inconsistencies or missing information, liaising with the relevant owners to obtain updates, and summarising the data in an easy-to-understand format for team and management review.
• Assisting with the preparation of tax reports, presentations, trackers, and management updates for the International Tax team.
• Maintaining the International Tax risk register and trackers, ensuring information is updated accurately and on a timely basis.
• Maintaining entity closure checklists, tracking deliverables and deadlines, and assisting with preparation of status updates for management.
• Maintaining and reviewing International Tax documents in line with regional and Group requirements, organising supporting documentation, and assisting with the compilation of information required for tax audits, closure activities, and management reporting.
• Support the International Tax teams AI initiatives by maintaining dashboards, coordinating AI testing activities, tracking actions and benefits.

Requirements:

• 1-3 years of experience in administrative support roles
• Bachelors in commerce (preferred).
• Exceptional organizational skills with the ability to prioritize tasks and manage time effectively.
• Fluency in English
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
• High level of discretion, professionalism, and integrity to work on tasks of a critical/ confidential nature.

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing

Employment Compliance Requirement

As part of our global compliance requirements, all candidates must hold a valid Right to Work (RTW) document in India, which will be verified during the recruitment process.
Acceptable documents include a Passport, Voter ID, or Birth Certificate.
By applying, you confirm that you can provide valid documentation if and when required.