Talent Administrator & Coordinator - South Africa & Philippines

ABOUT THIS ROLE  

Core contributor in Early Careers Talent Administration. Owns end-to-end logistics and coordination for early talent programs — interns, co-ops, and rotational participants — exercising judgment on day-to-day decisions while partnering with the Program Lead, recruiters, and business stakeholders to deliver a high-quality, consistent, and scalable program experience.    

YOUR DAY IN THE LIFE  

Wilson is seeking a motivated, highly organized Early Careers Talent Administrator & Coordinator to join our collaborative, dynamic, and forward-thinking team. As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience — supporting logistics, execution, and participant engagement. Does this sound like you? The Early Careers Talent Administrator & Coordinator partners directly with the Program Lead and serves as the primary on-the-ground resource during peak programming periods, acting as the face of the program and ensuring a polished, high-touch experience for every participant. This is a client-facing role with some on-site travel possible.    

YOU WILL:  

Own end-to-end program logistics, including scheduling, room booking, catering, AV, and calendars  

Coordinate and execute on-site programming such as orientation, L&D sessions, and events  

Serve as the primary point of contact for interns, co-ops, and program participants  

Act as the face of the program, ensuring a polished, high-touch experience  

Maintain trackers, communications, and program documentation  

Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders  

Troubleshoot issues in real time and ensure seamless execution across all touchpoints  

Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability  

Ensure accuracy, efficiency, and a seamless scheduling experience for candidates and internal partners  

Partner with recruiters and program leads to optimize scheduling workflows and capacity    

REQUIREMENTS  

2-5 years in program coordination, events, recruiting operations, or a similar function  

Strong organizational and execution skills with high attention to detail  

Experience managing complex scheduling and logistics  

Confident, professional communicator with client-facing experience  

Proven ability to support large, dynamic populations such as students and cohorts  

Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability  

High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador  

On-site availability required during peak programming periods, such as summer intern and co-op season and major events; hybrid and off-peak flexibility can be considered outside peak cycles  

Experience with GoodTime or similar scheduling platforms (preferred)  

Experience with early talent, campus, or L&D programs (preferred)  

Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)    

SKILLS YOU'LL USE AND GROW  

These are the core skills this role works with. They map to Wilson’s Workday Skills Cloud catalog so you’ll see them reflected in your Career Hub profile.  

Early Talent Program Coordination  

Interview & Event Scheduling (GoodTime)  

High-Volume Logistics Management  

Candidate & Participant Experience  

On-Site Program Delivery  

Stakeholder Communications  

Real-Time Problem Solving  

Program Documentation & Reporting    

WHERE THIS ROLE LEADS  

We believe careers are built, not handed out. Here are the typical on-ramps and next steps for this role at Wilson.    

Common paths into this role  

Candidates typically bring equivalent experience in program coordination, events, recruiting operations, or campus and early talent programs from inside or outside Wilson.    

Typical next steps from this role  

Natural next steps: Early Careers Talent Administrator & Coordinator, Senior; Early Talent Program Lead; or lateral moves into adjacent talent and program operations families at the same grade.