Talent Acquisition Coordinator

Job Summary

As a Talent Acquisition Coordinator, you will play a critical role in delivering a best-in-class hiring experience for candidates, hiring managers, and recruiters. Acting as the operational backbone of the Talent Acquisition function, you will ensure the seamless execution of recruitment activities, maintain data accuracy, drive process excellence, and support talent acquisition initiatives that enable Baxter to attract and hire top talent efficiently.

What you ll be doing

Post-Offer Onboarding Support

• Guide candidates through post-offer activities and pre-employment requirements to ensure a smooth transition into Baxter.
• Coordinate and manage onboarding documentation, ensuring all required forms, employment records, and joining formalities are completed accurately and on time.
• Initiate and track background verification (BGV) processes, proactively following up with candidates, vendors, and stakeholders to ensure timely closure and issue resolution.
• Provide relocation coordination and support for domestic hires, partnering with vendors and internal teams to facilitate a seamless transition.
• Partner closely with HR, Hiring Managers, and candidates to deliver a positive onboarding experience from offer acceptance through joining.
• Monitor post-offer progress, proactively identifying and mitigating potential onboarding risks to support successful candidate conversions and start dates.

Recruitment Coordination Candidate Experience

• Partner with Recruiters, Hiring Managers, and candidates to coordinate interview schedules and manage recruitment logistics.
• Facilitate complex, high-volume interview scheduling across multiple stakeholders, time zones, and locations.
• Arrange interview logistics, including meeting rooms, virtual meeting details, travel arrangements, candidate materials, and technology support.
• Serve as the first point of contact for candidates, ensuring a positive, professional, and seamless candidate experience throughout the hiring process.
• Respond promptly to candidate and hiring manager inquiries and provide exceptional customer service.
• Manage candidate assessments, including administration, tracking, and follow-up through relevant systems and tools.

Systems, Process Excellence Project Support

• Participate in continuous improvement projects.
• Support talent attraction and employer branding initiatives, including employee referral campaigns and talent marketing activities.
• Manage vendor-related activities, including purchase order (PO) initiation, invoice reconciliation, expenditure tracking, and ensuring timely supplier payments.

What you ll bring

• Bachelor s degree in human resources, Business Administration, or a related field preferred.
• 4+ yrs experience in TA coordination
• Experience with Applicant Tracking Systems and online administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of MS packages (Outlook, Excel, Word, PowerPoint)
• Capability to interact with people across all levels of business with a high customer service orientation
• Capability to manage and prioritize a high volume of requests in a fast-paced environment
• Experience within Human Resources preferred

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.