TA Operations/Analytics & Artificial Intelligence Specialist

We are looking for a TA Operations, Analytics & AI Specialist to strengthen our Talent Acquisition function through data-driven decision-making, process automation, recruitment technology, and AI-enabled solutions.

The role will work closely with TA leadership, HRIT, technology teams, recruiters, and external vendors to improve recruitment efficiency, reporting accuracy, candidate experience, and operational performance.

The ideal candidate will have strong experience in Talent Acquisition operations, recruitment analytics, management information systems (MIS), advanced Excel, Power BI, applicant tracking systems (ATS), and vendor management.

The candidate should be able to translate recruitment data into actionable insights and identify opportunities to automate repetitive processes using technology and AI.

Key Responsibilities:

1. Recruitment Analytics and Power BI:

- Design, develop, and maintain interactive Power BI dashboards and live Talent Acquisition reports for leadership and recruitment teams.

- Track key recruitment metrics, including hiring funnel conversion, time-to-hire, time-to-fill, requisition ageing, source effectiveness, recruiter productivity, offer-to-joining ratio, offer dropouts, and vendor performance.

- Consolidate recruitment data from ATS platforms, Excel files, vendor reports, and other HR systems.

- Analyse hiring trends, identify bottlenecks, and recommend data-backed improvements to recruitment processes.

- Establish standardised reporting formats, dashboards, and management MIS for periodic business reviews.

- Ensure data accuracy, consistency, and timely reporting across recruitment systems.

- Develop actionable insights to improve hiring efficiency, workforce planning, and recruitment outcomes.

2. Advanced Excel and Data Management:

- Use advanced Excel functionalities, including PivotTables, lookup functions, formulas, data validation, and data cleansing techniques, to manage large recruitment datasets.

- Develop and maintain Excel macros and VBA-based solutions to automate repetitive reporting and data-processing activities.

- Standardise recruitment trackers, reporting templates, and data consolidation processes.

- Perform data reconciliation and quality checks across ATS, recruiter trackers, and vendor submissions.

- Reduce manual reporting effort by improving spreadsheet-based workflows and automation.

3. Automation, AI and GenAI:

- Identify repetitive and time-consuming activities across sourcing, screening, reporting, interview coordination, offer management, and recruitment operations.

- Evaluate and implement suitable AI/GenAI tools, AI accelerators, and workflow automation solutions for Talent Acquisition.

- Develop practical use cases to improve recruiter productivity, candidate engagement, recruitment analytics, and hiring turnaround time.

- Collaborate with HRIT and technology teams to assess automation feasibility, integration requirements, and implementation outcomes.

- Support pilot initiatives, test automation solutions, and measure their impact on efficiency and quality.

- Ensure responsible use of AI in recruitment, with appropriate attention to data privacy, fairness, confidentiality, and human oversight.

4. ATS and Recruitment Technology:

- Manage ATS enhancements, system upgrades, configuration changes, user acceptance testing (UAT), and integrations.

- Coordinate with HRIT, internal technology teams, software vendors, and implementation partners to resolve system-related issues.

- Gather business requirements from TA stakeholders and translate them into functional specifications.

- Test new features and system changes to ensure accuracy, usability, and alignment with recruitment workflows.

- Support ATS data quality, process standardisation, and system adoption across recruitment teams.

- Prepare user guides, process documentation, and training materials to support technology rollouts.

- Train recruiters and TA stakeholders on new systems, dashboards, and recruitment processes.

5. Talent Acquisition Operations:

- Oversee recruitment operations, including requisition tracking, hiring funnel monitoring, offer management, and joining-related reporting.

- Maintain accurate recruitment data and ensure compliance with established data governance standards.

- Monitor open positions, recruitment ageing, pending offers, hiring commitments, and joining status.

- Identify process gaps and recommend improvements to streamline recruitment workflows.

- Develop standard operating procedures (SOPs) and documentation for recurring TA activities.

- Coordinate with recruiters, hiring managers, and business stakeholders to ensure timely updates and accurate reporting.

- Support monthly, quarterly, and annual Talent Acquisition reviews.

6. Vendor Management and Performance Analytics:

- Monitor recruitment vendor performance, submission quality, interview conversion, offer conversion, and joining ratios.

- Maintain vendor scorecards and performance dashboards to evaluate vendor effectiveness.

- Analyse vendor-wise hiring outcomes, turnaround times, and recruitment costs where applicable.

- Coordinate with vendors and internal stakeholders to address performance gaps and improve delivery.

- Support vendor reviews, performance discussions, and data-driven decisions regarding vendor engagement.

- Maintain accurate vendor records and ensure adherence to internal recruitment processes.

7. Leadership Reporting and Stakeholder Management:

- Prepare management presentations, PowerPoint decks, dashboards, and analytical summaries for TA leadership.

- Present recruitment trends, key performance indicators, risks, and improvement opportunities in business reviews.

- Collaborate with TA leaders, recruiters, HRIT, hiring managers, and technology partners to deliver operational improvements.

- Translate complex recruitment data into clear and actionable business recommendations.

- Track agreed action items and monitor the effectiveness of implemented improvements.

Required Skills and Qualifications:

- 5 - 10 years of experience in Talent Acquisition Operations, Recruitment Analytics, TA MIS, HR Analytics, or Recruitment Technology.

- Strong understanding of end-to-end Talent Acquisition processes and recruitment metrics.

- Hands-on experience developing dashboards and reports using Microsoft Power BI.

- Advanced Microsoft Excel skills, including complex formulas, PivotTables, data analysis, and data cleansing.

- At least 3 years of experience with Microsoft Excel Macros and preferably VBA-based automation.

- At least 3 years of experience in vendor management, vendor performance tracking, or recruitment partner coordination.

- At least 3 years of experience working with Applicant Tracking Systems (ATS).

- Experience in ATS enhancements, UAT, integrations, and recruitment process improvements.

- Strong analytical, problem-solving, and data interpretation skills.

- Proficiency in Microsoft PowerPoint and the ability to prepare leadership-level presentations.

- Experience consolidating data from multiple sources and maintaining data accuracy.

- Excellent communication, stakeholder management, and coordination skills.

Preferred Skills:

- Exposure to AI/GenAI tools, AI accelerators, and recruitment automation solutions.

- Experience implementing automation for recruitment reporting and operational workflows.

- Knowledge of recruitment dashboards, KPI frameworks, and vendor scorecards.

- Familiarity with HR technology ecosystems, ATS integrations, and HRIS platforms.

- Experience driving process optimisation and digital transformation initiatives within Talent Acquisition.

Key Performance Indicators (KPIs):

- Accuracy and timeliness of recruitment dashboards and management MIS.

- Reduction in manual reporting effort through Excel macros and automation.

- Improvement in recruitment funnel visibility and hiring metric tracking.

- ATS data quality, system adoption, and successful delivery of enhancements.

- Vendor performance visibility and improvement in recruitment delivery metrics.

- Successful implementation and measurable impact of AI-enabled recruitment use cases.

- Timely delivery of leadership reports and recruitment review presentations.

- Improvements in operational efficiency, process standardisation, and stakeholder satisfaction.

Work Location and Other Requirements:

- Position based at Expleo Solutions Ltd., Hinjewadi Phase 3, Pune.

- Hybrid work model with a minimum of three days per week in the office.

- Immediate joiners or candidates with a short notice period are preferred.

- Candidates should be comfortable collaborating with recruitment leadership, HRIT, technology teams, and external vendors.