Suzlon Energy | Executive Assistant

Job Description

• Manage the executive's calendar, appointments, meetings, and travel schedules efficiently.Coordinate internal and external meetings, prepare agendas, record minutes, and track action items for closure.
• Screen, prioritize, and manage correspondence, emails, calls, and requests on behalf of the executive.
• Prepare presentations, reports, dashboards, business reviews, and other management documents.
• Act as a liaison between the executive and internal stakeholders, customers, vendors, consultants, and senior leadership.
• Coordinate domestic and international travel arrangements, including itineraries, accommodation, visas, and expense management.
• Ensure timely follow-up on key business initiatives, projects, and leadership action items.
• Maintain confidential records, documents, contracts, and sensitive business information with utmost discretion.
• Organize leadership reviews, board meetings, town halls, and special events.
• Assist in preparing business reports, MIS, budget summaries, and management presentations.
• Support project coordination and monitor progress of strategic initiatives assigned by leadership.
• Handle administrative activities including expense statements, purchase requests, invoices, and vendor coordination.
• Maintain trackers and dashboards for critical business priorities and executive commitments.
• Facilitate communication across various departments to ensure smooth execution of leadership directives.
• Perform additional assignments and special projects as delegated by the executive.

Education Qualification

• Bachelor's Degree in Business Administration, Commerce, Management, or related discipline.
• MBA or Secretarial Certification will be added advantage.

Experience

• 2-6 years of experience as an Executive Assistant, Executive Secretary, or similar role supporting senior executives.
• Experience in manufacturing, engineering, industrial, or corporate organizations preferred.

Required Competencies

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism and confidentiality.
• Strong stakeholder management and interpersonal skills.
• Advanced knowledge of MS Office (Excel, PowerPoint, Word, Outlook).
• Ability to work under pressure and meet tight deadlines.
• Effective problem-solving and decision-making capabilities.
• Attention to detail and strong follow-up skills.
• Ability to coordinate with multiple functions and senior leadership teams.