Supply Finance Analyst

Job Title: Supply Finance Analyst
Location: Goregaon East, Mumbai
Shift Timings: 5:30 PM-2:30 AM IST

Purpose of the Job
Reporting to the Senior Manager, Supply Finance & Analysis, the Supply Finance Analyst supports the execution of Supply Finance activities across Sodexo Canada and Entegra Canada. The role is responsible for the administration, analysis, reporting, and governance of vendor funding programs, rebate agreements, supplier contracts, accounts receivable, product mapping, master data management, billing, and working capital initiatives.
The Supply Finance Analyst works closely with Procurement, Supply Chain, Finance, Entegra, suppliers, distributors, and external partners to ensure accurate financial administration, maximize supplier funding recovery, maintain data integrity, improve cash collection performance, and support business decision-making. The role contributes to the overall effectiveness of the Supply Finance function through strong operational execution, process discipline, and continuous improvement.

Primary Duties & Responsibilities
Vendor Funding, Rebates & Supplier Program Administration (25%)

• Administer vendor funding, rebate, commission, allowance, and supplier incentive programs across Sodexo Canada and Entegra Canada.
• Support the calculation, validation, invoicing, and recovery of supplier funding and rebate agreements.
• Maintain funding schedules, billing records, supporting documentation, and program tracking files.
• Monitor supplier participation and compliance with contractual funding obligations.
• Investigate and resolve funding discrepancies, billing issues, and supplier inquiries.
• Support monthly, quarterly, and annual true-up activities related to supplier funding programs.
• Assist in identifying opportunities to improve funding recovery and supplier program performance.

Contract Administration & Compliance Management (20%)

• Maintain supplier agreements, contract repositories, rebate schedules, and supporting contractual documentation.
• Support the setup, amendment, renewal, and administration of supplier agreements and funding arrangements.
• Monitor compliance with contractual terms and identify potential risks or recovery opportunities.
• Ensure supplier funding terms are accurately reflected within billing, reporting, and rebate processes.
• Assist Procurement and Finance teams with contract interpretation and compliance reviews.
• Support audits and validation activities related to supplier agreements and funding programs.

Product Mapping, Master Data & Data Governance (20%)

• Maintain product mapping structures, rebate eligibility files, contract mappings, and supplier master data.
• Support onboarding of suppliers, distributors, products, and funding programs.
• Validate supplier-submitted data and investigate data quality issues impacting reporting, billing, and rebate calculations.
• Maintain governance over critical Supply Finance data elements to ensure accuracy, completeness, and consistency.
• Support ongoing maintenance of reporting databases and data repositories.
• Collaborate with Procurement, IT, and suppliers to improve data quality and reporting integrity.

Accounts Receivable, Collections & Working Capital Support (20%)

• Monitor outstanding supplier receivables, funding recoveries, and rebate balances.
• Perform collection activities and follow-up with suppliers regarding outstanding balances.
• Prepare aging reports and collection performance metrics.
• Investigate payment discrepancies, unapplied cash, credit balances, and collection issues.
• Support cash application, payment reconciliation, and recovery activities.
• Work with suppliers and internal stakeholders to resolve disputes and accelerate cash recovery.
• Contribute to working capital improvement initiatives through proactive management of receivables.

Reporting, Reconciliations & Process Improvement (15%)

• Produce recurring operational, financial, and management reporting related to Supply Finance activities.
• Perform reconciliations related to vendor funding, rebate programs, receivables, supplier contracts, and billing activities.
• Support month-end close activities through data validation, reporting, and reconciliation work.
• Assist in maintaining dashboards, reporting tools, and performance tracking metrics.
• Identify opportunities to improve process efficiency, reporting quality, and control effectiveness.
• Support internal and external audit requests through documentation and analysis.
• Maintain process documentation, procedures, and control frameworks.

Minimum Qualifications
Education

• Bachelor's degree in Finance, Accounting, Business Administration, Supply Chain Management, Economics, Data Analytics, or a related field.

Functional Experience

• 2-5 years of experience in Finance, Accounting, Accounts Receivable, Contract Administration, Supply Chain Finance, Procurement Support, Data Management, Business Operations, or related disciplines.
• Experience working with supplier funding, rebate programs, billing, contract administration, collections, reporting, or financial operations preferred.
• Experience supporting complex operational or financial processes in a multi-site environment considered an asset.

Technical Skills

• Advanced Microsoft Excel skills.
• Experience with ERP systems and financial reporting tools.
• Power BI, database management, or reporting tools considered an asset.
• Strong reconciliation and analytical skills.
• Experience working with large datasets and data validation processes.
• Strong organizational and documentation capabilities.

Other Qualifications

• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong communication and stakeholder management skills.
• Problem-solving mindset with a focus on process improvement.
• Ability to work independently and collaboratively in a matrixed environment.