Supply Chain Management - LTSSHF

Handling of Contracts – Manpower & Job Work

(Portfolio Value: 27 Crore)

• Issue of Contracts
• Preparation and issuance of manpower and job work contracts in line with approved scope, rates, and commercial terms.
• Coordination with user departments, IR, finance, and HR to ensure contractual correctness.
• Verification of:
  
  

oScope of work (SOW)

oContract tenure and extensions

oRate structures and escalation clauses

oStatutory and compliance requirements

• Ensuring timely contract issuance to avoid operational disruptions.
  
  

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• Contract Amendments
• Handling contract amendments arising due to:
  
  

oChange in scope or quantities

oRate revisions

oTenure extensions

oStatutory changes

• Ensuring all amendments are:
  
  

oReviewed, approved, and documented

oDigitally and physically archived

oCommunicated to all stakeholders

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• Performance Feedback – VPRS
• Monitoring contractor performance through VPRS (Vendor Performance Rating System).
• Collection and consolidation of performance inputs from:
  
  

oUser departments

oSafety

oQuality and compliance teams

oIR

• Evaluation parameters include:
  
  

oManpower availability and productivity

oJob work quality and turnaround time

oSafety adherence and discipline

oCompliance behaviour

• Sharing performance feedback with contractors and initiating corrective actions where required.
  
  

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• Grievances & Compliance
• Addressing contractor grievances related to:
  
  

oBilling and payments

oDeployment issues

oWork conditions and coordination

• Ensuring full compliance with:
  
  

oLabour laws (PF, ESI, minimum wages, bonus, etc.)

oStatutory documentation and renewals

oCompany EHS policies

• Coordination with IR, finance, and compliance teams to resolve issues proactively.
• Supporting internal and external audits related to manpower and job work contracts.
  
  

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• Overall Control & Governance
• End-to-end control of manpower and job work contracts with focus on:
  
  

oCost optimization

oRisk mitigation

oCompliance assurance

• Maintaining contract records, trackers, and MIS for management review.
• Supporting strategic decisions related to contractor consolidation, renewal, or exit.
  
  

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Handling of Consumables

(Annual Procurement Value: 25 Crore)

• RFQ (Request for Quotation)
• Preparation and floating of RFQs for consumables based on:
  
  

oApproved BOM / consumption norms

oTechnical specifications and quality requirements

oDemand forecasts and inventory policies

• Identification and communication with approved and potential suppliers.
• Ensuring competitive sourcing while adhering to procurement timelines.
  
  

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• BID TAB (Bid Tabulation & Commercial Evaluation)
• Comparative analysis of received quotations through Bid Tabulation (BID TAB).
• Evaluation parameters include:
  
  

oPrice competitiveness

oDelivery lead time

oPayment terms

oQuality consistency and past performance

• Coordination with technical/user departments for techno-commercial evaluation.
• Recommendation of best-value supplier through transparent and auditable processes.
  
  

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• Approval Process
• Ensuring statutory and internal approvals as per DOA (Delegation of Authority).
• Alignment with finance, management, and budget controls.
• Maintaining complete documentation to support audit and compliance requirements.
  
  

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• Purchase Order (PO) Issuance
• Timely issuance of Purchase Orders with defined:
  
  

oSpecifications

oQuantity and delivery schedules

oPrice and tax structure

oTerms & conditions

• Ensuring PO accuracy to prevent disputes, rework, or supply delays.
• Maintaining PO records and system updates for traceability.
  
  

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• Delivery Chase-Up
• Proactive follow-up with suppliers to ensure on-time deliveries.
• Coordination with stores and production teams to align deliveries with consumption.
• Mitigation of risks related to:
  
  

oDelayed supplies

oProduction stoppages

oEmergency purchases

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• Supplier Performance Record
• Monitoring and maintaining supplier performance metrics, including:
  
  

oOn-time delivery (OTD)

oQuality acceptance rate

oResponsiveness and service levels

• Periodic performance reviews and corrective action implementation.
• Input to supplier continuation, development, or rationalization decisions.
  
  

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• Application of DBM (Dynamic Buffer Management)
• Implementation of Dynamic Buffer Management (DBM) to:
  
  

oOptimize inventory levels

oReduce excess stock and obsolescence

oImprove service levels

• Continuous monitoring of consumption trends and buffer adjustments.
  
  

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• Application of VMI (Vendor Managed Inventory)
• Implementation and monitoring of VMI models for selected high-consumption or critical consumables.
• Defining VMI parameters such as:
  
  

oMinimum and maximum stock levels

oReplenishment triggers

oConsumption visibility

• Reduction of working capital and improvement in material availability.
  
  

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• Source Development
• Identification and development of new and alternate suppliers to:
  
  

oReduce dependency risks

oImprove competitiveness

oEnhance supply continuity

• Supplier onboarding including:
  
  

oTechnical assessment

oQuality validation

oCommercial negotiation

• Supporting localization and cost optimization initiatives.
  
  

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• Overall Procurement Control & Governance
• End-to-end ownership of consumable procurement with focus on:
  
  

oCost optimization

oSupply assurance

oInventory optimization

oCompliance and audit readiness

• Maintenance of MIS, trackers, and dashboards for management review.
• Continuous improvement initiatives aligned with operational excellence.