Supervisor - Raw Materials (Imports)

JOB PURPOSE

To coordinate and manage procurement-related activities for imported raw materials, ensuring timely purchase order processing, shipment tracking, documentation, payment coordination and effective communication with suppliers to support smooth material procurement operations.

KEY RESPONSIBILITIES

• Purchase Order Creation: Prepare and process purchase orders for imported raw materials.
• Goods in Transit Creation: Create and maintain records of goods in transit.
• Shipment Tracking: Monitor actual arrival timelines and provide regular updates on shipment status.
• Payment Coordination: Coordinate the acceptance and retirement of documents for payments.
• LC Creation: Initiate and coordinate Letter of Credit (LC) creation requests.
• Invoice Verification: Verify supplier invoices and ensure accuracy of relevant documentation.
• Vendor Communication: Communicate purchase orders (POs) to vendors and coordinate related procurement requirements.
• Supplier / CHA Follow-up: Coordinate with suppliers and Customs House Agents (CHAs) to support timely shipment clearance and material delivery.

DESIRED SKILLS & COMPETENCIES

• Good coordination and follow-up skills.
• Basic understanding of procurement and purchase processes.
• Knowledge of import-related documentation and procedures.
• Good communication and interpersonal skills.
• Attention to detail in documentation and invoice verification.
• Ability to coordinate with suppliers and internal stakeholders.
• Basic computer and MS Office skills.

EXPERIENCE & OTHER REQUIREMENTS

• 1 - 2 years of relevant experience in procurement / purchase activities is preferred.
• Exposure to imported raw materials and import documentation will be an advantage.
• SAP exposure is desirable.

KEY PERFORMANCE EXPECTATIONS

• Timely processing of purchase orders.
• Accurate maintenance of goods-in-transit records.
• Regular shipment tracking and arrival updates.
• Timely coordination of LC and payment-related activities.
• Accuracy in invoice and import documentation verification.
• Effective follow-up with suppliers and CHAs.

Qualification : Engineering Diploma / Graduate in B.Com