Subcontract Administrator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Subcontract Administrator based in the United States.

This role provides an opportunity to support complex, large-scale programs through effective subcontract management and procurement coordination. You will serve as a key partner in managing subcontract activities from proposal preparation through contract closeout. The position requires strong organizational skills, attention to detail, and the ability to collaborate with internal teams and external suppliers. You will contribute to successful project execution by ensuring subcontract agreements are accurate, compliant, and aligned with program requirements. Working within a collaborative environment, you will help manage critical supply chain and procurement processes supporting high-impact projects. This remote opportunity is ideal for professionals who enjoy contract administration, stakeholder coordination, and continuous process improvement.

Accountabilities:: The Subcontract Administrator will manage subcontracting activities across multiple programs, ensuring accurate documentation, effective supplier relationships, and compliance with contractual requirements. This role supports procurement operations by coordinating proposals, negotiations, contract execution, reporting, and closeout activities while maintaining strong communication with stakeholders.

Plan and organize subcontract administration activities to support successful program execution.

Prepare request-for-proposal documentation and verify proposal packages for completeness and accuracy.

Review subcontractor proposals, evaluate capabilities, and support negotiations regarding terms, conditions, and requirements.

Prepare, issue, and maintain subcontract agreements, amendments, and related documentation.

Ensure subcontract terms include appropriate contractual flow-down requirements and compliance obligations.

Develop reports, correspondence, and tracking records to support project management and client visibility.

Maintain subcontractor files, including payment records, documentation, and administrative updates.

Perform subcontract closeout activities, ensuring all required documentation is completed and properly archived.

Serve as a liaison between internal teams and subcontractor personnel to facilitate effective communication.

Provide guidance and support to junior subcontract administration team members when needed.

Requirements:

The ideal candidate brings experience in subcontract administration, procurement, or contract support, with strong organizational abilities and the capacity to manage multiple priorities in a structured environment. Success in this role requires attention to contractual details, effective communication, and familiarity with procurement processes.

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.

U.S. citizenship required.

Experience supporting subcontract administration, procurement, contracts, or related business operations.

Strong understanding of procurement principles, including solicitation, proposal analysis, subcontract award, administration, and closeout processes.

Ability to communicate effectively with internal stakeholders, suppliers, and customers.

Strong organizational, workflow management, and documentation skills.

Ability to adapt to changing priorities and support continuous improvement initiatives.

Proficiency with Microsoft Office applications.

Experience with financial or procurement systems such as Costpoint or similar platforms preferred.

Knowledge of defense industry, engineering labor subcontracts, construction subcontracting, or federally funded projects preferred.

Experience managing IDIQ/task order agreements is a plus.

Benefits:

Fully remote work opportunity within the United States.

Competitive salary range of approximately $30.58–$53.51 per hour.

Medical, dental, and vision insurance coverage.

Paid time off and company holidays.

401(k) retirement plan.

Employee Stock Ownership Plan (ESOP).

Life insurance benefits.

Flexible work schedules designed to support work-life balance.

Opportunities for professional growth and career development.

Opportunity to contribute to impactful projects across defense, intelligence, and critical infrastructure sectors.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1