Stores Officer

Role Title:

Stores

Oversee meticulous procurement, storage, and timely issuance of construction materials at a residential apartment site.

Areas of Accountability:

* Material Procurement Compliance:

Ensure that all materials received align with the purchase orders issued by the Purchase Department and comply with central procurement guidelines.

* Quality Control and Inspection:

Conduct thorough inspections of incoming materials to verify quantity, quality, specifications, and overall condition before allowing them to be offloaded at the construction site.

* Safety Compliance:

Enforce safety measures for the storage of hazardous materials and ensure the well-being of personnel working in the store, following established TE safety protocols.

* Organized Material Storage:

Take charge of categorizing and storing materials systematically within the store, adhering to standardized practices to facilitate easy retrieval.

* Material Preservation:

Implement measures to ensure protection of stored materials from potential damage, including safeguards against rust, moisture, fire, and other environmental factors.

* Safety Stock Management:

Accountable for strategically determining and maintaining safety stock levels to safeguard against material shortages, ensuring uninterrupted construction operations and timely replenishment planning.

* Inventory Accuracy:

Conduct regular stock verifications to ensure the accuracy of inventory levels and take corrective actions as needed.

* Material Issuance Management:

Issue materials to various departments based on Material Indents raised by the Site Engineer, ensuring timely and accurate distribution.

* Scheduled Material Issuance:

Coordinate with departments to issue materials according to the scheduled plans at the construction sites, aligning with project timelines.

* Storehouse Maintenance:

Maintain the cleanliness and organization of the storehouse to create a conducive and efficient working environment.

* Scrap Material Disposal:

Take appropriate actions for the disposal of scrap materials, following established procedures for environmentally responsible practices.

* Invoice Processing:

Ensure timely processing of material bills within 24 hours of Goods Receipt Note (GRN) and submit them to the Accounts department for on time payment.

* Document Management:

Maintain both soft and hard copies of all store-related documents, including invoices, receipts, and correspondence, for reference and auditing purposes.

* MIS Reporting:

Generate and submit Daily and Monthly MIS reports, including Daily Material Receipt (DMR), Purchase Requisition (PR) Tracker, and Stock Reports, to the relevant departments.

* Collaboration with Central Stores Head:

Work closely under the guidance of the Central Stores Head, collaborating on strategic decisions and ensuring alignment with overall procurement and inventory management strategies.

Deliverables:

Ensure efficient procurement, meticulous inventory management, and timely issuance of construction materials in line with central procurement guidelines to ensure seamless operations at the construction site.

Key Performance Indicators:

*Material Availability and Timely Issuance:

Percentage of on-time issuance of materials to various departments based on Material Indents, ensuring a smooth workflow without delays.

* Inventory Accuracy and Control:

Accuracy of stock levels as measured by regular stock verifications, minimizing discrepancies, and ensuring the availability of required materials without excess or shortages.

* Compliance with Procurement Guidelines:

Adherence to procurement guidelines and policies, measured through audits and assessments, to ensure that all materials received align with purchase orders and comply with established standards.

* Safety and Hazardous Material Handling:

Safety incidents and adherence to safety protocols, with a focus on the proper handling of hazardous materials and maintaining a secure working environment for store personnel.

* Efficiency in Invoice Processing:

Time taken to process material bills (GRN) and submit them to the Accounts department for payment, measured against the stipulated timeframe to ensure financial processes are streamlined and punctual.