Stores Executive

Key Responsibilities

• Handle day-to-day store activities including material receipt, storage, issuance, and dispatch.
• Verify incoming materials against purchase orders, invoices, delivery challans, and other relevant documents.
• Prepare and maintain GRNs, material issue notes, stock registers, and inward/outward records.
• Maintain accurate physical and system-based inventory records.
• Ensure proper identification, labeling, storage, preservation, and traceability of materials.
• Issue materials to Production and other departments as per authorized requirements.
• Monitor stock levels and inform the senior/store in-charge about shortages, excess stock, or slow-moving materials.
• Assist in periodic physical stock verification, cycle counts, and inventory reconciliation.
• Identify and report discrepancies between physical stock and system records.
• Update inventory transactions regularly in the ERP system.
• Maintain proper documentation of all material movements.
• Coordinate with Purchase, Production, Quality, Planning, and Projects teams for material requirements and availability.
• Follow FIFO/FEFO practices wherever applicable.
• Assist in preparing daily, weekly, and monthly inventory/MIS reports.
• Ensure proper housekeeping, material organization, and safety within the stores area.
• Follow company policies, SOPs, ISO requirements, and applicable safety standards.
• Support the Senior Stores Executive / Stores In-charge in improving inventory accuracy and store efficiency.

Required Skills & Qualifications

• Diploma or Bachelor's Degree in Mechanical, Production, Industrial Engineering, or a related field preferred.
• 1-4 years of experience in Stores, Warehouse, Inventory, or Material Management.
• Experience in manufacturing, engineering, fabrication, pharmaceutical machinery, or machine-manufacturing industry will be preferred.
• Basic understanding of inventory management and warehouse operations.
• Hands-on experience with ERP software will be an advantage.
• Good working knowledge of MS Excel.
• Understanding of GRN, material inward/outward, stock registers, and material issue documentation.
• Basic knowledge of stock reconciliation and physical inventory verification.
• Good coordination and communication skills.
• Strong attention to detail and accuracy.
• Good organizational and record-keeping skills.
• Ability to work effectively with Production, Purchase, and other departments.

Key Competencies

• Inventory & Material Management
• Documentation & Record Keeping
• ERP & MS Excel
• Stock Verification & Reconciliation
• Material Handling
• Coordination & Communication
• Accuracy & Attention to Detail
• Planning & Organization
• Teamwork

Preferred Industry Experience

Candidates from the following industries will be preferred:

• Pharmaceutical Machinery
• Machine Manufacturing
• Engineering
• Fabrication
• Industrial Equipment Manufacturing
• Process Equipment Manufacturing