Stores and procurement - Senior Executive

Key Responsibilities:

• Procure raw materials, consumables, components, spares, and other materials as per production and operational requirements.
• Review material requirements, purchase requisitions, stock levels, and production schedules to ensure timely procurement.
• Identify, evaluate, and develop reliable suppliers based on quality, cost, delivery, and service capabilities.
• Coordinate with suppliers for RFQ, quotation comparison, negotiation, purchase orders, and delivery schedules.
• Negotiate with vendors for competitive pricing, payment terms, lead time, and other commercial conditions.
• Follow up with suppliers to ensure on-time delivery of materials and avoid production interruptions.
• Maintain and update supplier databases, purchase records, quotations, and vendor performance records.
• Monitor inventory levels and ensure optimum stock availability without excess inventory.
• Coordinate with Production, Planning, Quality, Finance, and Engineering teams for material requirements and procurement activities.
• Handle material shortages, delayed deliveries, quality issues, and supplier-related concerns.
• Support vendor development, alternate source identification, and cost-reduction initiatives.
• Ensure proper documentation of purchase orders, invoices, GRN, material receipts, and related procurement records.
• Coordinate with Stores team for proper material receipt, inspection, storage, issue, and inventory control.
• Conduct periodic physical stock verification and support reconciliation of inventory discrepancies.
• Ensure proper storage and identification of materials to minimize damage, deterioration, and material loss.
• Monitor slow-moving, non-moving, and excess inventory and coordinate appropriate action.
• Ensure compliance with company procurement policies, procedures, and approval processes.
• Prepare MIS reports related to purchases, inventory, vendor performance, pending orders, and cost savings.

Required Skills:

• Strong knowledge of Procurement, Purchase & Stores Management.
• Good understanding of material planning and inventory control.
• Vendor identification, development, evaluation, and management.
• Strong negotiation and commercial skills.
• Good knowledge of Purchase Orders, RFQ, quotation comparison, GRN, and invoice processing.
• Experience in handling material shortages and supplier follow-ups.
• Good analytical, communication, coordination, and problem-solving skills.
• Proficiency in MS Excel and ERP systems such as SAP/Oracle or other relevant ERP platforms.