Store Manager

Department - Purchase & Store

Reporting to - Director- Commercial

Job Description:

To manage the receipt, storage, preservation, inventory control, issue, and dispatch of materials, components, tools, and equipment while ensuring accuracy, traceability, compliance with quality standards, and maintain optimum inventory levels.

Key Responsibilities:

1. Inventory Management

• Maintain accurate stock records in ERP/software.
• Monitor inventory levels and initiate replenishment actions.
• Ensure FIFO/FEFO implementation where applicable.
• Track slow-moving, non-moving, obsolete, and excess inventory.
• Conduct periodic stock verification and cycle counts.

2. Material Receipt & Inspection Coordination

• Ensure proper receipt of incoming materials against Purchase Orders.
• Verify quantity, part number, date code, batch/lot number, and proper documentation.
• Coordinate with Quality/Incoming Inspection for material acceptance.
• Segregate accepted, rejected, and quarantine materials.
• Send rejected stores back to vendor in consultation with purchase or scrap the items after confirmation from vendor/purchase.
• Inform receipt of stores to the project team.

3. Storage & Preservation

• Ensure proper storage conditions for electronic components and sensitive items.
• Monitor temperature, humidity, ESD controls, and shelf-life requirements records.
• Maintain proper labeling and traceability.
• Ensure safe handling and storage practices.

4. Material Issue & Dispatch

• Issue materials against authorized store request vouchers/work orders.
• Ensure accurate picking, packing, and dispatch.
• Maintain dispatch documentation and records.
• Coordinate with production, procurement, and logistics teams.

5. Compliance & Documentation

• Maintain stores records as per company procedures.
• Ensure compliance with AS9100 quality requirements.
• Support internal and external audits.
• Prepare inventory reports, reconciliation statements, and MIS.

6. Team Management

• Supervise storekeepers.
• Allocate work and monitor productivity.
• Train staff on inventory procedures, ESD practices, and safety.
• Maintain discipline and housekeeping in the stores area.

Key Skills & Competencies:

Inventory Control, ERP Systems, MS Excel, Material Traceability, ESD Handling, Warehouse Management, Stock Reconciliation, Audit Compliance, Team Supervision, Analytical Skills, Attention to Detail

Qualifications & Experience:

• Education: B.E/B.Tech.
• Experience: 510 years of experience in stores/warehouse management
• Prior experience in Supply Chain, Logistics, Engineering, or related field
• Additional certification in inventory or warehouse management is desirables.

Key Performance Indicators (KPIs)

Area / KPI

Inventory Accuracy - 98%

Stock Discrepancies - 2%

On-time Material Issue - Within 24 hrs of receipt of store request

Audit Non-conformities - Zero major NCs

Housekeeping & Safety -100% compliance

Inventory Turnover - As per company target

Special Clause for Defence / Aerospace Stores

Ensure full traceability of electronic components, including part number, manufacturer, date code, lot number, shelf-life status, and storage condition records, in line with customer and regulatory requirements.