Store Manager - Raipur

1. JOB PURPOSE

To ensure proper receipt, storage, identification, preservation, issuance and accounting of all materials in the store. The Store Manager is responsible for maintaining an organized, clean, safe and systematic store, with every material movement documented accurately.

2. KEY ROLES & RESPONSIBILITIES

A. Material Receiving

• Receive incoming raw materials, finished goods, spare parts, consumables and other supplies.
• Verify quantities against purchase orders, delivery challans, invoices and other relevant documents.
• Check material condition and identify damage, shortages, incorrect items or discrepancies.
• Prepare and maintain a Goods Receipt Note (GRN) for every receipt and complete the required stock entry.
• Coordinate with Purchase and Quality teams for discrepancies, damaged goods or rejected material; do not silently accept or record unverified stock.

B. Material Storage & Organization

• Assign designated locations for each item and use clear item codes, labels and rack/bin numbers wherever applicable.
• Store materials safely to prevent damage, deterioration, mixing, contamination or loss.
• Segregate raw materials, finished goods, rejected/hold material, consumables and scrap.
• Follow FIFO (First In, First Out) wherever applicable and maintain traceability of stock.
• Maintain cleanliness, housekeeping, safety standards and efficient use of storage space.

C. Inventory & Stock Control

• Maintain accurate physical and system stock records in the ERP, inventory software or approved registers.
• Record all receipts, issues, returns, transfers and approved adjustments promptly.
• Conduct scheduled physical stock counts and reconcile differences with system records.
• Monitor minimum stock levels and alert Purchase/Management before shortages affect operations.
• Report excess, slow-moving, obsolete, damaged or dead stock, and any unexplained variance immediately.
• Do not make stock adjustments or permit negative stock without the required approval.

D. Material Issuance & Internal Movement

• Issue materials only against an authorized requisition or approved request.
• Verify item, quantity and receiving department/person before handing over material.
• Maintain issue slips, return notes, transfer documents and receiver acknowledgements.
• Track unused, excess, returned and rejected materials and ensure they are returned to the correct location.

E. Documentation & Reporting

• Maintain complete records of GRNs, issue slips, stock registers, returns, transfers and stock adjustments.
• Organize purchase orders, invoices, delivery challans and other supporting documents for easy retrieval.
• Submit daily/weekly summaries of receipts, issues, closing stock, shortages, discrepancies and pending actions.
• Maintain separate, up-to-date records for rejected, damaged, obsolete and scrap material.
• Keep records ready for internal and external stock audits.

F. Store Security, Safety & Coordination

• Control access to the store and prevent theft, pilferage, unauthorized usage and avoidable wastage.
• Ensure safe handling of materials, tools and equipment, and immediately report losses, damage or suspicious activity.
• Coordinate with Purchase, Production, Quality, Accounts, Maintenance and Dispatch to ensure timely material availability.
• Follow company policies and applicable safety procedures, and perform other store-related duties assigned by Management.

3. DAILY RESPONSIBILITIES

• Verify incoming material and complete receipt documentation.
• Update stock records for all receipts, issues, returns and transfers.
• Ensure each material is placed in its designated location and correctly identified.
• Verify that material issued to departments is supported by approved documentation.
• Check housekeeping, safe storage and store security.
• Identify shortages, damaged material, stock differences and pending paperwork; report issues promptly.
• Submit the required daily store report to the reporting manager.

4. QUALIFICATIONS & EXPERIENCE

• Minimum 12th pass; graduate or relevant diploma preferred.
• 35 years of experience in storekeeping, inventory management or warehouse operations; manufacturing/industrial experience preferred.
• Knowledge of GRN, FIFO, stock reconciliation, material documentation and inventory control.
• Basic working knowledge of MS Excel and inventory software/ERP preferred.
• Must be honest, disciplined, organized, responsible and detail-oriented.

5. KEY PERFORMANCE INDICATORS (KPIs)

• Stock accuracy: Target of at least 99%, subject to agreed counting and reconciliation process.
• Receipt verification: 100% of incoming material checked and documented.
• Transaction documentation: 100% of material movements recorded with proper authorization.
• Traceability: Items identifiable and locatable within the store.
• Stock checks: Physical verification completed as per schedule and variances escalated promptly.
• Housekeeping & safety: Store kept clean, orderly and safe.
• Loss / damage: Avoidable loss, wastage and material damage minimized.
• Reporting: Reports accurate and submitted on time.

6. AUTHORITY & ACCOUNTABILITY

• Responsible for physical custody, proper storage and condition of materials under the store’s control.
• Expected to verify quantities and condition on receipt and promptly report discrepancies.
• Must obtain approval for stock adjustments, write-offs, disposals and exceptions to standard procedure.
• Accountable for accurate records, authorized material movement, good housekeeping and compliance with store procedures.

NON-NEGOTIABLE STORE CONTROLS

• No GRN, no stock entry: every incoming material must be verified and recorded.
• No approved slip, no material issue: every outgoing material must be authorized and documented.
• Daily stock accountability: report discrepancies immediately and keep physical stock aligned with recorded stock