Store Incharge

The role holder is responsible for leading end-to-end store operations, including inventory management and freight coordination, from receipt to distribution, while ensuring accurate records, compliance with safety and audit standards, and optimum inventory levels, and for managing and developing the store team.

Stock Management and Control

• Lead and oversee all activities of the inventory cycle including receipt, unloading, verification, storage, issue and maintenance, and ensure all items are properly sorted, stored, and accounted for.
• Ensure GRNs are prepared and maintained for all incoming materials after inspection and physical checking, and ensure compliance with purchase orders (PO).
• Review inspections of deliveries for any damage or discrepancies, and coordinate with the Purchase and Accounts Departments and vendors for necessary claims, reimbursements and record maintenance.
• Plan and monitor inventory levels, and coordinate the review and disposal of surplus, slow-moving and non-moving stock, rotating inventory as needed to maintain quality and efficiency.
• Conduct periodic cycle counts and physical verification, reconcile stock with system (SAP) records, and ensure timely closure of variances.

Organisation of Stock room

• Plan the layout and storage of inventory, and ensure proper sorting & stacking of items, including large bulk goods.
• Ensure stock-related tasks such as sorting, packing, pricing, labelling and return of supplies, and processing of inventory for delivery, are carried out accurately and efficiently.

Specialized Inventory Management

• Ensure safe stocking of LPG and Liquid Oxygen supplies: verify the weight and pressure of cylinders to meet safety standards and purchase order specifications.

Freight Handling

• Oversee the freight handling, including the movement of equipment and essential minor repairs to maintain uninterrupted operations.
• Ensure the unloading of inventory from vehicles and its delivery to the designated area(s).
• Coordinate the distribution of materials from storage areas to pick-up points, or other specified locations, and monitor freight costs.

Documentation, Record Keeping, and Reporting

• Ensure comprehensive records of stockroom receipts, withdrawals, and inventory levels are maintained for accurate stock management and control and audit compliance.
• Review discrepancies or damages reported by the store team and ensure corrective actions are taken.
• Maintain the Freight, Liquid Oxygen and Asset Register to maintain comprehensive oversight.
• Prepare and share periodic reports on stock, discrepancies and freight with the COO, and support internal and statutory audits by closing observations on time.

UNIQUE KNOWLEDGE AND SKILLS

• Experience in managing store operations and best practices in inventory /freight management, including team handling
• Computer literacy and Advanced EXCEL skills and working in a SAP-compliant environment
• Knowledge of 5S, Kaizen and safe handling of LPG and Liquid Oxygen supplies

Strong leadership, coordination and communication skills