Store Incharge

Role & responsibilities

1. KEY RESPONSIBILITIES

A. Store & Inventory Management

• Supervise all receiving, inspection, storage, issuance, transfer, and dispatch activities in accordance with established company procedures.
• Ensure accurate and timely recording of all inventory transactions in the ERP system.
• Monitor inventory levels and coordinate with Procurement and Production to maintain optimum stock availability.
• Conduct periodic cycle counts, stock verification, stock audits, and annual physical inventory verification.
• Investigate inventory discrepancies and implement appropriate corrective and preventive actions.
• Ensure proper identification, coding, labelling, segregation, and preservation of all materials.
• Ensure materials are stored in a manner that prevents deterioration, damage, contamination, theft, or loss.
• Monitor slow-moving, non-moving, obsolete, surplus, and excess inventory and submit recommendations for inventory optimization.
• Maintain accurate stock records and ensure physical stock matches system balances.

B. Warehouse Operations

• Ensure efficient utilization of warehouse and storage space.
• Maintain proper storage, stacking, segregation, and material-handling practices.
• Supervise loading, unloading, stacking, shifting, and movement of materials in compliance with safety requirements.
• Ensure appropriate storage conditions based on material characteristics and manufacturer/company specifications.
• Ensure timely issuance of materials to Production, Maintenance, and other authorized departments.
• Coordinate material transfers between stores, warehouses, production units, and other company locations.
• Ensure proper segregation and identification of raw materials, consumables, spare parts, finished goods, rejected materials, and obsolete items.
• Maintain high standards of warehouse organization, cleanliness, and housekeeping.

C. Documentation & ERP/System Control

Ensure accurate preparation, verification, filing, and maintenance of all store-related documentation, including:

• Goods Receipt Notes (GRN)
• Material Requisition Forms (MRF)
• Material Issue Notes (MIN)
• Delivery Notes
• Stock Transfer Notes
• Material Return Notes
• Inventory Adjustment Reports
• Physical Stock Verification Reports
• Other inventory-related documents as required

Additional responsibilities:

• Ensure all inventory transactions are entered into the ERP system on a real-time basis.
• Verify supporting documents before processing inventory transactions.
• Generate daily, weekly, and monthly inventory and warehouse performance reports.
• Maintain complete and organized records for internal, external, and statutory audits.
• Ensure proper authorization and approval for all material receipts, issues, transfers, returns, and adjustments.

D. Team Leadership & Supervision

• Supervise Storekeepers, Warehouse Assistants, Store Workers, and other assigned personnel.
• Allocate duties and responsibilities according to operational requirements.
• Monitor employee attendance, discipline, productivity, and work performance.
• Provide training and guidance on store procedures, ERP transactions, inventory control, material handling, and safety practices.
• Establish clear accountability for inventory and warehouse activities.
• Promote teamwork, discipline, responsibility, and continuous improvement.
• Report performance issues and operational concerns to management/HR Head in a timely manner.

E. Coordination & Stakeholder Management

• Coordinate closely with Procurement, Production, Maintenance, Logistics, Finance, Quality, and Administration departments.
• Coordinate with suppliers, transporters, and service providers regarding material receipt and dispatch schedules.
• Support Procurement and management in identifying material requirements based on production plans and consumption trends.
• Coordinate with Finance regarding inventory valuation, stock reconciliation, and supporting documentation.
• Coordinate with Production and Maintenance to ensure critical materials and spare parts are available when required.
• Escalate material shortages, stock discrepancies, damaged materials, and other critical issues promptly.

F. Compliance, Safety & Quality

• Ensure strict compliance with company policies, SOPs, inventory-control procedures, and warehouse-management standards.
• Ensure compliance with Health, Safety & Environment (HSE) requirements.
• Ensure appropriate PPE is used during warehouse and material-handling activities.
• Implement safe material-handling, stacking, lifting, and storage practices.
• Ensure fire-prevention and emergency-safety procedures are followed.
• Maintain proper housekeeping and cleanliness throughout all storage areas.
• Ensure damaged, rejected, expired, or obsolete materials are properly identified and segregated.
• Support internal, external, statutory, and management audits by providing accurate records and documentation.
• Ensure corrective actions arising from audits and stock verifications are implemented within the required timelines.

3. KEY PERFORMANCE INDICATORS (KPIs)

The Store In-Charge will be evaluated based on:

• Inventory accuracy and stock reconciliation.
• Reduction in stock discrepancies and inventory losses.
• Timely availability and issuance of materials.
• ERP transaction accuracy and timeliness.
• Reduction of obsolete, excess, and non-moving inventory.
• Compliance with store procedures and documentation requirements.
• Timely completion of physical stock counts and audits.
• Warehouse space utilization and housekeeping standards.
• Material damage and loss prevention.
• Team productivity, discipline, and adherence to safety standards.

4. REQUIRED COMPETENCIES

• Strong knowledge of inventory control principles and warehouse operations.
• Good understanding of manufacturing stores and material management.
• Hands-on experience with ERP-based inventory management systems.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong analytical, organizational, and problem-solving abilities.
• Strong leadership and people-management skills.
• Excellent communication and coordination skills.
• Ability to work under pressure and manage multiple priorities.
• Strong attention to detail and documentation discipline.
• High level of integrity, accountability, ownership, and professional ethics.
• Ability to work in a multicultural and challenging international environment.

5. APPLICANT REQUIREMENTS STRICT CRITERIA

Criteria

Requirement

Education

B.Tech. (Mechanical) / Bachelor's Degree in Logistics, Warehouse Management, Commerce, Business Administration, or a related field

Industry Experience

Minimum 4–6 years of relevant experience, specifically within the Manufacturing sector

Store/Warehouse Experience

Proven experience in inventory management, warehouse operations, ERP-based stock control, and material management

ERP Knowledge

Strong working knowledge of ERP systems and inventory modules

Regional Experience

Prior professional experience in Africa will be considered a significant advantage

Leadership Experience

Experience managing Storekeepers, Warehouse Assistants, and other warehouse personnel

Communication

Good English communication and reporting skills

Notice Period

Immediate Joiners only

International Exposure

Candidates with experience working in multicultural/international environments will be preferred

6. PREFERRED CANDIDATE PROFILE

The ideal candidate should be a disciplined, hands-on, and result-oriented Store professional with strong manufacturing-sector experience. Candidates must demonstrate proven expertise in inventory accuracy, ERP-based store management, warehouse operations, material control, documentation, and team supervision.

Preference will be given to candidates who have prior experience in steel, manufacturing, engineering, heavy industry, or other process/manufacturing environments and candidates with previous African work experience.

7. WORKING ENVIRONMENT

The position is based in Conakry, Guinea, West Africa, and requires the candidate to work closely with plant and operational teams. The successful candidate should be adaptable, disciplined, safety-conscious, and capable of working effectively in a demanding manufacturing environment.

8. APPLICATION SCREENING – MANDATORY

Only candidates meeting the following minimum criteria should be shortlisted:

• Relevant Bachelor's degree/B.Tech qualification.
• 4–6 years of relevant manufacturing-sector experience.
• Strong Store/Warehouse and Inventory Management experience.
• Hands-on ERP experience.
• Proven team-supervision experience.
• Immediate availability to join.
• Africa experience preferred.
• Willingness to work in Guinea, West Africa.