Store Incharge

Position Name: RM Store In-charge

Reports To: Operation Manager

Responsibilities

Work Planning & Management

• Assign daily tasks and responsibilities to store personnel for efficient operations.
• Monitor workforce performance and ensure adherence to standard procedures.
• Ensure smooth coordination between store operations and production needs.
• Product Procurement Monitoring
• Track raw material (RM) procurement, ensuring timely receipt from suppliers.
• Verify procurement compliance with quality and quantity standards.
• Work closely with the procurement team to address supply chain concerns.
• Overall Product Management
• Oversee the storage, handling, and movement of raw materials.
• Ensure raw materials are stored under proper conditions to maintain quality and prevent spoilage.
• Conduct periodic quality checks on stored materials.
• Stock Maintenance & Planning
• Maintain optimal stock levels to meet production demands without overstocking.
• Track inventory movement and implement FIFO (First In, First Out) principles.
• Regularly update stock records and conduct physical stock verification.
• Master bag Stock Maintenance
• Manage and track master bag stocks used for bulk handling and distribution.
• Ensure proper storage conditions to prevent contamination or damage.
• Maintain an updated inventory list for accurate stock assessment.
• Coordination with Other Staff for Production Execution
• Work closely with production teams to ensure the availability of raw materials.
• Coordinate with procurement, quality control, and logistics to streamline production schedules.
• Address any material shortages or production disruptions proactively.

Reporting & Compliance Support

• Support internal and external audits
• Provide traceability of any batch within minutes
• Prepare Bi-monthly reports of:
• Stock status
• Consumption trends
• Variance reports

Documentation & Record Keeping

• Maintain accurate records of:
• GRN + Inspection Report
• COA
• Approved Vendor List
• Stock Register + Physical Verification
• FIFO / FEFO Record
• Batch Traceability Record (Batch No., Date, Status)
• Temperature Log
• Rejected / Hold Material Record
• Cleaning & Pest Control Records
• Equipment Monitoring & Calibration Records
• Training Record
• Ensure documentation complies with audit requirements
• Any one raw material batch
• GRN Inspection Storage Issue Final product

Authority

• Approve raw material requisitions and stock replenishments.
• Verify incoming raw materials against purchase orders and quality standards.
• Enforce storage and inventory control procedures.
• Coordinate with production management for material planning.
• Approve workforce schedules for store operations.

Key Performance Indicators (KPIs)

• Efficiency in raw material stock maintenance and planning.
• Accuracy in procurement monitoring and compliance with quality standards.
• Effectiveness in work allocation and workforce management.
• Timeliness of raw material supply to production units.
• Minimized wastage and optimized storage conditions.
• Proper coordination with production teams for uninterrupted workflow.

Qualifications

• Bachelors degree in supply chain management, Inventory Management, Business Administration, or a related field.
• 3+ years of experience in warehouse/store management, raw material handling, or logistics.
• Strong understanding of inventory control, procurement, and production coordination.
• Experience in tracking and managing stock levels using ERP systems.
• Excellent organizational and problem-solving skills.
• Strong communication skills for effective coordination with suppliers, production teams, and procurement staff.
• *Food And Accommodation Provided*