Store Executive

JOB DESCRIPTION STORE EXECUTIVE
Job Title: Store Executive
Department: Store / Inventory / Warehouse
Reporting To: Store In-charge / Store Manager
Job Type: Full-Time
1. Job Summary
The Store Executive is responsible for managing daily store operations, maintaining inventory records, receiving and issuing materials, monitoring stock levels, and ensuring proper storage and handling of materials. The role involves coordinating with the Purchase, Production, Accounts, and Logistics departments to ensure smooth material flow and accurate inventory control.
2. Key Responsibilities

1. Receive and verify incoming materials against purchase orders, invoices, and delivery challans.
2. Prepare Goods Receipt Notes (GRN) and maintain proper material receipt documentation.
3. Issue materials to production and other departments against authorized material requisitions.
4. Maintain accurate stock records in ERP software, SAP, or MS Excel.
5. Monitor stock levels and inform the concerned department about minimum stock requirements.
6. Conduct regular physical stock verification and reconcile inventory discrepancies.
7. Ensure proper storage, labeling, identification, and preservation of materials.
8. Follow FIFO (First In, First Out) procedures wherever applicable.
9. Maintain records of material receipts, issues, returns, transfers, and rejected materials.
10. Coordinate with the Purchase Department regarding pending deliveries and material shortages.
11. Prepare daily, weekly, and monthly inventory reports.
12. Ensure proper housekeeping, safety, and organization within the store.
13. Identify and report damaged, obsolete, excess, or slow-moving materials.
14. Support internal and external stock audits.
15. Ensure compliance with company policies and store management procedures.

3. Educational Qualification

• 12th pass, diploma, or graduate degree in any relevant field.
• Diploma or degree in Supply Chain Management, Logistics, or a related field is an advantage.

4. Experience

• Freshers may apply, depending on company requirements.
• Relevant experience in storekeeping, inventory management, or warehouse operations is preferred.

5. Required Skills

• Knowledge of inventory and material management.
• Basic computer skills and MS Excel.
• Knowledge of ERP/SAP software is an advantage.
• Good communication and coordination skills.
• Accuracy in documentation and record keeping.
• Time management and problem-solving abilities.
• Ability to work effectively in a team.

6. Key Performance Indicators (KPIs)

• Inventory and stock record accuracy.
• Timely receipt and issue of materials.
• Reduction in stock discrepancies and material wastage.
• Proper maintenance of store documentation.
• Compliance with FIFO and inventory procedures.
• Timely reporting of shortages and stock requirements.

7. Working Conditions
The Store Executive will work in a store, warehouse, or manufacturing facility and may be required to handle materials, perform physical stock verification, and coordinate with different departments.
Approved By: ____________________
HR Department: ____________________
Employee Signature: ____________________
Date: ____________________