Staff Assistant, Technical Operations

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Staff Assistant, Technical Operations based in United States.

This role provides essential administrative support within a technical operations environment, helping ensure smooth and efficient department workflows. The position is ideal for an organized and detail-oriented professional who enjoys managing processes, maintaining accurate records, and supporting operational teams. You will contribute to the daily effectiveness of a large-scale technical organization by coordinating documentation, tracking information, and assisting team members. The role requires strong attention to detail, reliability, and the ability to work independently while collaborating with internal stakeholders. You will have the opportunity to develop your administrative expertise while supporting critical operational activities. This position offers a structured environment with opportunities to grow, learn new systems, and contribute to a team that keeps essential services running.

Accountabilities:: The Staff Assistant, Technical Operations will provide administrative coordination and operational support to ensure accurate records, efficient processes, and effective team operations. The role involves maintaining employee information, managing documentation, and assisting with departmental needs.

Provide administrative support to the technical operations department and assist with daily operational activities.

Maintain employee records and update WorkBrain entries, including leave-related information such as FMLA updates.

Create, organize, track, and maintain department files and documentation.

Support reporting, recordkeeping, and administrative processes to ensure information accuracy.

Serve as a backup resource for team members when additional support is required.

Assist with various operational tasks while maintaining confidentiality and professionalism.

Ensure administrative activities are completed accurately and within required timelines.

Requirements:

The ideal candidate is a highly organized and dependable professional with strong administrative skills and the ability to manage multiple priorities. This individual should be comfortable working independently, using office technology, and supporting a fast-paced operational environment.

High school diploma or GED equivalency required.

Ability to type at least 35 words per minute.

Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Experience with WorkBrain or similar workforce management systems is preferred.

Strong organizational skills with excellent attention to detail.

Professional communication skills and a service-oriented mindset.

Ability to work independently with minimal supervision.

Strong problem-solving skills and the ability to manage multiple tasks effectively.

Reliable, proactive, and adaptable approach to administrative responsibilities.

Benefits:

Comprehensive health, dental, prescription, and vision benefits available from day one.

Access to wellness programs, virtual healthcare resources, and flexible spending accounts.

401(k) program eligibility with potential employer contributions based on workgroup requirements.

Travel benefits allowing employees, family members, and friends to access a global flight network.

Employee Assistance Program and additional support resources.

Discounts on hotels, rental cars, cruises, and other travel-related services.

Opportunities to work in an inclusive and collaborative environment with professional growth opportunities.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1