Sr Specialist - Scheduling
GUS Education · Hyderabad · onsite · Posted 40d ago
Undisclosed6–9 yrsfulltimeSourced from
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About this role
Job Details
Responsibilities
Nature of the Job
Job Purpose
Organizational Structure
Key Accountability
Academic Timetable Planning
Workload Scheduling
Student Staff Experience Enhancement
Operational Coordination
Qualifications
Skills
Experience
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
- Job Title: Senior Specialist
- Function: Timetabling
- JD written by: Timetabling Manager
- Reporting To: Associate Manager
- JD Approved by: Managing Director
- Brand: LCCA
- Work Location: Hyderabad
Responsibilities
Nature of the Job
The Timetabling Senior Specialist manages and coordinates academic scheduling within a university. Key duties include developing and maintaining the academic timetable, managing staff workload, enhancing the student experience through improved timetables, coordinating operational tasks like room bookings and assessments, and supporting institutional initiatives to improve the timetabling system. The role demands strong organizational skills, attention to detail, and collaboration with university departments and stake holders.
Job Purpose
- The Timetabling Systems Data Quality Manager is responsible for the administration and optimization of timetabling and student record systems, ensuring the accuracy, integrity, and alignment of curriculum and scheduling data. The role oversees data interfaces between institutional systems, manages quality control processes across the timetabling team, and supports the implementation and testing of new academic systems. This position plays a critical role in ensuring that curriculum structures, year planners, and operational course tracking processes are accurately reflected within institutional systems to support effective academic delivery.
Organizational Structure
- One level up: Senior Specialist
- Associate Manager
Key Accountability
Academic Timetable Planning
Collaborating with campus management and academic staff to develop and maintain the academic timetable, ensuring efficient use of resources like classrooms, staff, and equipment.
- Should be able to read through the year planner to analyze upcoming scheduling.
- To ensure the data held in the timetabling system is accurate, robust, and complete, and available to interested parties as required and in a timely manner.
Workload Scheduling
To assist colleagues in the design, construction, production and scheduling of course timetables and assessments taking careful account of the academic requirements of the programs concerned.
To plan and create schedules for live assessments such as Oral Skills based on assessment calendars and regulations.
- Responsible for monitoring Timetabling related inboxes daily including ad-hoc room bookings; dealing with both internal and external customers.
- To monitor the Campus Room Bookings inbox aiding and support to third parties utilizing ULaw s accommodation and external bodies wishing to hire accommodation.
Student Staff Experience Enhancement
- To oversee the administration and recording of academic staff absences for sickness, holidays and other reasons, referring decisions to the Head of Tutors and liaising with the People team where they fall outside current University Policy or guidelines.
- To maintain records and produce management information as required, ensuring that this is freely available to relevant staff via the network.
- Continuously seeking ways to improve the accuracy, format, and timely publication of timetables to enhance the student experience.
Operational Coordination
- Ensuring that timetabling is aligned with and informs other operational tasks such as room bookings, assessment scheduling, and the distribution of course materials.
To maintain an understanding of the University Timetabling Policy and the framework of rules regarding individual room use.
- To promote and sustain a constructive, supportive, and friendly working relationship with all customers, external and internal, immediate, and senior management and other work colleagues.
- To oversee the daily tasks of the timetabling team, providing direction and guidance and implementing set objectives for the team in liaison with the Timetabling Team Leader.
- In addition to the responsibilities listed above, the job holder may be required to perform other duties as assigned by Team Leaders and Operational Managers.
Qualifications
Qualification
- Bachelors degree in a related field
- Overall, 7 - 9 years of experience
Skills
- Excellent and effective oral and written communication and negotiation skills
Excellent customer focus
Accuracy and a high level of planning
Able to deal with a high-pressure situation or conflict
Analytical approach to problem solving
Able to deal with high volumes of tasks simultaneously
Excellent interpersonal skills and team working skills
Organized with excellent prioritization skills
- Commitment to continual improvement
Experience
- 1 plus years of Work force Management experience
- Experience in higher education or a related field is preferred
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
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About GUS Education India
GUS Education
Education & Training
1.3k+
employees
2017
9 years old
Hyderabad / Secunderabad, Telangana
IN
₹6.6L PA avg
Avg at GUS Education India
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GUS Education India LLP is a Great Place to Work-Certified™ as a High-Trust, High-Performance Culture™ organisation, 2025-2026.
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