Sr. Officer-Purchase

Role & responsibilities

• Analyze price proposals, financial reports, and other information to determine reasonable prices
• Negotiate contracts on behalf of their organization
• Attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers
• Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action
• Evaluate and monitor contracts to be sure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes
• Maintain and review records of items bought, costs, deliveries, product performance, and inventories
• Work out agreements with suppliers, such as when products will be delivered
• Evaluate suppliers based on price, quality, and delivery speed
• Interview vendors and visit suppliers' plants and distribution centers to examine and learn about products, services, and prices
• Streamline procurement processes
• Authorize and evaluate goods receipt, and ensure adherence to quality
• Manage and adhere to long-term contracts with suppliers
• Ensure adequate stock levels
• Support and coordinate with the various departments particularly with accounts with ease
• Track both the movement of raw materials and subcontracted goods sent to the subcontractor and the reconciliation of inventory
• Work closely with suppliers to ensure effective support
• Record all transactions and periodically conduct ageing analysis
• Responsible to source, negotiate and purchase materials from both local and oversea vendors
• Evaluate vendor's quotation to ensure that they are in line with the technical and commercial specifications required for the project
• Advise internal and external on issues regarding purchasing Terms & Conditions
• In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules
• Resolve supply, quality, service and invoicing issues with vendors
• Assist in ISO Annual Performance Review for vendors
• Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation
• Responsible for implementing internal procurement strategies to cater to high delivery and short lead time requirements
• Undertake any other ad-hoc duties as assigned