Sr. Executive - Purchase

Job Title: Sr. Executive - Purchase
Department: Purchase / Procurement
Industry: Pharmaceutical Manufacturing
Reports To: General Manager / Director
Experience: 58 years in pharmaceutical procurement preferred
Job Summary
We are seeking an experienced, results-oriented Purchase Manager to oversee procurement for our pharmaceutical manufacturing facility. The candidate will lead strategic sourcing, supplier development, cost optimization, and inventory planning; ensure timely procurement of raw materials, packaging materials, engineering spares, and other essential supplies; and maintain compliance with applicable pharmaceutical quality standards and company procedures.
Key Responsibilities
1. Procurement Planning

• Develop and implement procurement strategies aligned with production plans and business requirements.
• Plan and manage procurement of APIs, excipients, chemicals, solvents, packaging materials, and other pharmaceutical inputs.
• Coordinate with Production, Quality Assurance (QA), Quality Control (QC), Stores, Regulatory Affairs, and Finance departments.
• Ensure timely availability of materials to prevent production interruptions.

2. Supplier Management

• Identify, evaluate, develop, and maintain reliable suppliers and vendors.
• Negotiate prices, payment terms, credit periods, delivery schedules, and commercial conditions.
• Conduct supplier performance reviews based on quality, cost, delivery, and service.
• Coordinate with QA for supplier qualification, audits, and approval as per company procedures.

3. Cost Control and Negotiation

• Achieve cost savings through strategic sourcing, competitive quotations, and effective negotiations.
• Compare quotations and prepare commercial evaluation reports.
• Monitor market trends and price fluctuations for pharmaceutical raw materials and packaging components.
• Establish annual procurement budgets and monitor purchasing expenditure.

4. Inventory and Material Management

• Monitor stock levels, minimum and maximum inventory, reorder points, and safety stock.
• Coordinate with Stores and Planning teams to avoid stock-outs and excess inventory.
• Review slow-moving, non-moving, and near-expiry materials with relevant departments.
• Optimize inventory holding costs without affecting production continuity.

5. Quality and Compliance

• Ensure procurement follows approved vendor lists and company SOPs.
• Ensure materials are procured against approved specifications and required documentation.
• Coordinate with QA/QC for COAs, specifications, SDS/MSDS, and other applicable documents.
• Support compliance with applicable GMP requirements and regulatory expectations.

6. Import and Export Procurement

• Coordinate import procurement, where applicable, including shipping documents, customs clearance, and logistics.
• Manage supplier lead times, freight costs, and delivery commitments.
• Support procurement of materials required for export-oriented pharmaceutical manufacturing.

7. Team Management and Reporting

• Lead, train, and supervise the purchase team.
• Establish procurement KPIs and review departmental performance.
• Prepare monthly reports on purchases, cost savings, pending orders, supplier performance, and inventory risks.
• Ensure purchase orders are issued accurately and on time.

Qualifications

• Bachelors degree in pharmacy, Chemistry, Engineering, Commerce, Supply Chain Management, or a related field.
• Relevant procurement or supply chain certification is an advantage.
• Strong knowledge of pharmaceutical raw materials, packaging materials, and vendor management.

Required Skills

• Excellent negotiation and communication skills.
• Strong analytical, planning, and decision-making abilities.
• Proficiency in MS Excel and ERP/SAP systems.
• Knowledge of pharmaceutical procurement documentation and GMP requirements.
• Leadership, problem-solving, and team-management skills.

Key Performance Indicators (KPIs)

• Procurement cost savings.
• On-time material availability.
• Supplier quality and delivery performance.
• Inventory optimization.
• Reduction in urgent and unplanned purchases.
• Purchase order accuracy and compliance.

Preferred Candidate
A proactive professional with strong pharmaceutical procurement experience, excellent supplier relationships, commercial awareness, and the ability to ensure uninterrupted material availability for manufacturing operations.