Sr. Executive - Project

Role & responsibilities

Project Initiation & Planning

• Lead internal project handover from Sales after order confirmation.
• Review contracts, purchase orders, technical specifications, and commercial requirements.
• Develop Project Execution Plan (PEP).
• Prepare stakeholder communication matrix.
• Identify project risks and implement mitigation plans.
• Conduct customer and internal Kick-Off Meetings (KOM).

Project Scheduling & Coordination

• Develop and maintain detailed project schedules using MS Project or equivalent software.
• Prepare Gantt Charts and establish project baselines.
• Identify and monitor critical path activities.
• Coordinate timelines with Engineering, Procurement, Manufacturing, QA/QC, Finance, and Logistics.
• Ensure optimum resource planning and allocation.

Engineering & Documentation Management

• Monitor engineering deliverables including GADs, drawings, calculations, procedures, ITPs, and QAPs.
• Ensure timely submission of customer documents.
• Track customer approvals and document revisions.
• Maintain complete project documentation and document registers.

Procurement & Supply Chain Coordination

• Coordinate procurement of long-lead materials.
• Monitor supplier performance and delivery schedules.
• Track logistics activities to ensure timely material availability.
• Resolve procurement-related project issues.

Project Monitoring & Control

• Conduct weekly project review meetings.
• Prepare weekly progress reports and monthly MIS.
• Monitor schedule adherence and project milestones.
• Escalate project delays and contractual risks proactively.
• Coordinate with Finance and Sales for milestone billing and payment tracking.

Cost Management

• Monitor project budgets and profitability.
• Conduct cost reviews at major project milestones.
• Identify cost overruns and implement corrective actions.
• Support margin improvement initiatives throughout project execution.

Site Execution & Commissioning

• Coordinate site readiness and material verification.
• Manage contractor selection and site mobilization.
• Supervise installation, commissioning, FAT, SAT, and punch list closure.
• Ensure compliance with site safety and quality standards.

Change Management

• Manage change requests and maintain Change Request Register.
• Evaluate schedule and cost impact of project changes.
• Obtain customer approvals for variations.
• Update project budgets, schedules, and documentation.

Quality & Compliance

• Coordinate inspections with QA/QC and customers.
• Ensure closure of NCRs and corrective actions.
• Verify compliance with contractual specifications and quality requirements.
• Ensure timely submission of final quality dossiers.

Project Closure

• Coordinate final documentation submission.
• Obtain completion certificates from customers.
• Conduct project close-out meetings.
• Prepare project closure reports including lessons learned.
• Archive project records in accordance with company procedures.

Technical Skills

• Project Planning & Scheduling
• MS Project / Primavera (Preferred)
• Critical Path Method (CPM)
• Gantt Chart Preparation
• Risk Management
• Cost Control & Budget Monitoring
• FAT/SAT Coordination
• Installation & Commissioning Management
• Microsoft Excel, PowerPoint & ERP Systems

Education

• Bachelor's Degree in Mechanical Engineering / Production Engineering / Industrial Engineering.
• MBA / PMP Certification will be an added advantage.