Sr. Executive Payroll & HR Operations

Job Title – Executive – Employee Life Cycle (HR Operations)

Location – Del NCR (Noida Office)

Employment Type – Full Time

Role Summary

We are looking for a dynamic and detail-oriented HR Operations Executive to join our growing team. The ideal

candidate brings strong hands-on experience in core HR operations and a solid grounding in talent acquisition,

making them a versatile contributor who can seamlessly manage the full employee lifecycle - from hire to retire.

Operating within a fast-paced tech consulting environment, you will be expected to work independently,

demonstrate strong process orientation, and partner closely with business stakeholders.

Key Responsibilities

1. HR Operations

a. ELC: Manage end-to-end employee lifecycle

i. Annual Manpower Planning i.e., Headcount Forecasting for Finance: Submit a monthly headcount

projection (planned joiners, planned exits, open positions) to Finance to support people-cost

budgeting.

ii. Onboarding, induction, confirmation, transfers, separations, and full & final settlement.

b. HR-MIS: Own and Maintain accurate and up-to-date Employee records in the HRMS (e.g., HRIS &

Zoho HR).

c. People Analytics & Strategic HR Insights:

i. HR analytics frameworks (dashboards & key inputs) to provide leadership with actionable insights

on workforce trends, talent risks, productivity, and engagement.

ii. Operational Excellence & Process Optimization: Drive continuous improvement in HR operations

through process standardization, digitalization, and governance frameworks that enhance

operational efficiency and enable HR to scale effectively with business growth.

iii. Maintaining Zoho HR in structured manner.

d. Compensation & Regulatory Compliance & Governance:

i. Monthly Attendance (Leave Regularization, Leave Without Pay Comm to employee, Travel

Reimbursements, Pre-Employment Medical Check-Up) etc.

ii. Provision: Leave Accrual, Gratuity Provisioning, HR Monthly Expense Provisioning to Finance

etc.

iii. Variable Pay & Incentive Accruals: Co-own the variable pay provision calendar; share headcount,

eligibility, and estimated payout data with Finance each quarter so that incentive cost is properly

accrued before the actual payout month.

iv. Full & Final Settlement Liability: Prepare the FnF computation sheet for every exit (pending

leaves, gratuity, notice pay recovery/payout) and submit to outsourced partner on time for liability

clearance within defined TAT.

v. Retiral & Benefits Cost Tracking: Maintain a month-wise schedule of employer contributions, PF,

NPS (where applicable), group health / term / personal accident insurance premiums and share

with Finance for accurate cost-centre allocation.

vi. Other Components - coordinating with the payroll team for timely and error-free processing.

e. AMDC Labour Governance & Regulatory Compliance (Compliance with 3rd Party): Keeping

documents ready to ensure statutory compliance across PF, ESI, Gratuity, PT, LWF, Bonus Act, and

Shops & Establishment Act; coordinate with legal/compliance teams.

f. Documentation:

i. Draft, issue, and manage employment documentation (Employee File Maintenance, Offer Letters,

Appointment Letters, Experience Certificates, Relieving Letters, and Disciplinary Letters).

ii. Employee Records (Education, Identity, Work Experience, Past Employment Letter, Pre

Employment Medical Check-Up, Mediclaim Nomination etc., Service Expenses: HR Expenses

Record).

iii. Joining Announcement (Employee Photo, Single Pager Introduction, Skill Inventory, Location

Updates).

g. Own and drive HR MIS: prepare weekly/monthly dashboards on headcount, attrition, hiring, and

workforce analytics for leadership review.

h. PMS: Support HR Head in PMS (Preparing and Provisioning Variable Pay Working Sheet, Annual

Appraisal Working Sheet, Printing Letters, Distributing Letters and Keeping Records).

i. Overview of Employee Relations: Handle employee grievances and queries promptly, ensuring positive

employee experience.

j. Employee Engagement: Support Engagement Initiatives, Town Hall Program, R&R programs, Pulse

Surveys (Micro-Soft Forms), and culture-building activities.

k. Audit Preparedness:

i. Drive HR audit readiness & respond to internal/external audit queries related to employee data

and process compliance.

ii. Compliance Training: Drive Compliance Training for new joiners and existing employees.

iii. Hiring Checklist Adherence: Keep the Pre-Post Hiring Checklist updated for HR Audit.

iv. Keeping the contracts and licenses updated for HR vertical (TA Agreement, Administrative

Contracts - Travel, Reservations).

l. Managing Administrative Tasks

i. Managing travel requisitions for employees & non-ctc reimbursements.

ii. VISA Application through 3rd party, Service PO records and maintaining records for expenses.

iii. Travel Audit and Travel Policy Administration.

2. Talent Acquisition:

a. Manage end-to-end recruitment for mid-level and junior roles across technology, consulting, and

support functions for MES function + Data Science.

b. Partner with hiring managers to

i. Define Job Description.

ii. Establish and Adhere structured interview processes.

iii. Keeping Stake-holder involved.

c. Source candidates through diverse channels (LinkedIn), Internal Job Posting, Employee Referrals,

Social Media, and staffing partners.

d. Screen resumes, conduct initial HR rounds, coordinate technical/panel interview scheduling, and

manage offer negotiations.

e. Tracker Maintenance: Maintain and update the Applicant Details in Share-Point / Excel Sheet Trackers

with accurate candidate disposition and stage updates.

f. Track key TA metrics: TAT, Offer-To-Join Ratio, Source Mix, Cost/Hire and report hiring progress

against monthly targets.

g. Onboarding: Drive a positive candidate experience from application through onboarding, serving as

the primary point of contact.

h. Employer Branding on Linkedin: Support employer branding initiatives as needed.

Required qualifications

• Graduation / Post Graduation, But Strong at MS Excel & PPT.

Preferred qualifications

• Grad / Post Grad / MBA in HR.

• Proven ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.

• Excellent communication, interpersonal, and stakeholder management skills.

• High proficiency in MS Excel and HR analytics / MIS reporting.

Time Zone: Selected candidate is required to work as per:

• India Time (IST) / European Time (CET/GMT) / Americas Time Zone (EST)