Sr Executive / Jr Manager-HR

Key Responsibilities

1. Employee Attendance & Administration

• Monitor daily attendance of all female employees.
• Coordinate with department supervisors regarding absenteeism and shift deployment.
• Maintain attendance records and ensure timely reporting to HR.
• Follow up on unauthorized absenteeism and late reporting.

2. Joining & Induction

• Coordinate joining formalities for newly recruited female employees.
• Conduct induction and orientation programs.
• Explain company policies, safety guidelines, workplace discipline, and employee benefits.
• Assist new employees during their initial employment period.

3. Employee Welfare

• Ensure proper welfare facilities for female employees.
• Monitor cleanliness and hygiene of female washrooms, rest rooms, dining areas, and changing rooms.
• Coordinate transportation and canteen-related concerns.
• Organize employee engagement and welfare activities.

4. Employee Relations & Grievance Handling

• Serve as the first point of contact for all female employees.
• Listen to employee concerns with empathy and confidentiality.
• Resolve day-to-day issues promptly or escalate them to HR management when necessary.
• Maintain grievance records and ensure timely closure.

5. Compliance & Workplace Safety

• Promote a safe, respectful, and harassment-free workplace.
• Ensure compliance with company policies relating to female employees.
• Support awareness programs on workplace discipline, safety, health, and employee well-being.
• Coordinate with Internal Committee (POSH) whenever required.

6. Communication & Coordination

• Conduct regular interaction meetings with female employees.
• Communicate HR policies, announcements, and welfare initiatives.
• Coordinate with Production, Security, Administration, Transport, and HR departments for issue resolution.
• Build trust and maintain positive employee relations.

7. Documentation & Reporting

• Maintain records related to attendance, joining, grievances, counselling sessions, and welfare activities.
• Prepare daily, weekly, and monthly reports for HR management.
• Track grievance closure and employee satisfaction.

Desired Skills

• Excellent communication and interpersonal skills.
• Strong counselling and conflict resolution abilities.
• Good knowledge of labour laws and employee welfare practices.
• Ability to handle confidential information with professionalism.
• Strong organizational and documentation skills.
• Basic computer knowledge (MS Excel, Word, and Email).
• Ability to interact effectively with employees across all levels.

Key Competencies

• Empathy and patience
• Leadership and influencing skills
• Problem-solving ability
• Team coordination
• High integrity and confidentiality
• Positive attitude and people orientation