Sr. Executive - Internal Audit and SOP Development

Job Description:

SOP Development, Documentation & Process Governance Major Responsibility: -

• Identify departments/processes where SOPs are required, inadequate, outdated, or not formally documented.
• Quickly draft departmental SOPs based on the actual business process, existing practices, process requirements, and management expectations.
• Coordinate with the concerned Process Owner / Department SPOC to understand the complete process flow, roles, responsibilities, controls, documents, and system transactions.
• Conduct detailed discussions with the Process Owner and HOD to validate and finalize the proposed SOP.
• Facilitate cross-functional discussions where the process involves multiple departments.
• Obtain agreement from Process Owners and HODs on the final process and control requirements.
• Coordinate the SOP review and sign-off process with all relevant authorities, including Management wherever required.
• Maintain an SOP tracker covering drafting, discussion, revision, approval, sign-off, release, and implementation status.
• Ensure approved SOPs are formally released and communicated to concerned stakeholders.
• Coordinate SOP training/awareness sessions with respective departments wherever required.
• Follow up with departments for implementation of approved SOPs.
• Periodically review SOPs to ensure they remain relevant to current business processes, systems, and organizational requirements.
• Identify deviations between documented SOPs and actual practices and coordinate with the concerned department for corrective action or SOP revision.
• Maintain proper version control and ensure obsolete SOPs are withdrawn/replaced appropriately.

IA Related Work:

• Audit Planning & Execution - Execute risk-based audits as per annual/monthly audit plan; prepare audit programs, conduct fieldwork, collect evidence, and document working papers
• Inventory Audit - Physical verification of inventory, fixed assets, and stock at plant/warehouse locations
• Manufacturing / Plant Audit - Audit RM, PM, WIP, FG, production, consumption, yield, wastage, scrap, rework, downtime, and production losses.
• Transaction audit and vouching: examining source documents, invoices, ledgers, and payment records for accuracy and authenticity
• SAP / ERP Audit - Review SAP transactions, unusual movements, user activities, master-data changes, approval controls, and system-based process deviations.
• Internal Controls - Evaluate control design and operating effectiveness; identify control weaknesses and recommend practical corrective actions.
• Fraud / Exception Review - Identify unusual transactions, duplicate payments, unauthorized entries, abnormal consumption, price variations, and other red flags for further investigation.
• Cost Saving / Leakage Identification - Identify opportunities for cost reduction, recovery, working-capital improvement, and prevention of financial leakage.
• Coordinate with external auditors for audit planning, execution, and closure of audit observations.
• Conduct stock audits, including cycle counts, reconciliation with system records, and variance reporting
• Regular plant visits and field inspections to observe operations and verify compliance with internal controls
• Travel to company sites/branches as required for audit assignments (occasional outstation travel involved)
• Preparing clear and structured audit reports and documenting observations with supporting evidence
• Presenting audit findings and key observations to department managers and senior leadership

• CAPA Follow-up - Track audit observations, obtain management action plans, monitor closure, and validate evidence before closing observations.
• Special Assignments - Conduct management-directed reviews, special investigations, and thematic audits as required.

Key Result Areas:

• Gathering and analyzing data
• Auditing the efficiency of business processes
• Ensure closure of the Audit points in a timely manner

Skills required:

• Strong analytical skills with experience in data analysis and reporting.
• Proficiency in inventory management software (e.g., SAP and advanced Excel skills)
• SOP Drafting & Process Documentation
• Process Mapping and Process Understanding
• Meticulous attention to detail with the ability to multitask.
• Ability to work independently and as part of a team

Educational /Professional Qualification:

CA, CA Inter, B. Com/M.com, MBA in Finance

Work Experience:

• Approximately 12 years of relevant experience in Internal Audit, Process Audit, Manufacturing Audit, SAP Audit, Risk & Controls, SOP/Process Documentation, or a related function.
• Candidates with 12 years of experience in SOP drafting and process documentation will be preferred.
• Freshers may also be considered based on their interview performance and overall suitability for the role.