Sr. Executive - Events

Job Summary

We are seeking a dynamic, detail-oriented Senior Executive - Events to manage end-to-end event operations from our Mumbai office. The ideal candidate has a strong hospitality background, excellent coordination skills, and the ability to manage multiple stakeholders across IDCs, leadership offices, and vendor partners.

Event Planning and Execution

• Develop and execute event plans (objectives, timelines, budgets)
• Coordinate internal teams and external vendors for smooth execution
• Oversee logistics: venue, decoration, catering, AV setup, attendee management
• Monitor budgets and expenses for cost-effectiveness
• Plan menus for internal/external meetings with the FB team

Client and Stakeholder Management

• Understand client requirements and maintain strong relationships
• Provide regular updates and address concerns
• Develop event concepts aligned with client brand/objectives
• Coordinate with business EAs and the WEX team for execution/setup support
• Ensure timely feedback survey submissions, maintaining a 4.8/5 average score

Vendor Management

• Finalize vendors and share for client approval
• Coordinate PI PO completion with clients and vendors
• Maintain communication for timely service delivery
• Manage vendor payments and contractual compliance
• Give timely feedback to event partners and take corrective action for mishandling
• Check manpower availability, grooming, and quality

Marketing and Promotion

• Collaborate with marketing teams on event promotion strategies
• Coordinate vendors for marketing materials/brochures
• Monitor marketing success and recommend improvements

Risk Management

• Identify and mitigate risks during planning and execution
• Develop contingency plans
• Ensure safety and emergency preparedness compliance

Post-Event Evaluation and Reporting

• Conduct post-event evaluations and gather feedback
• Analyze data to identify improvement areas
• Prepare reports on budgets, attendance, and feedback

Inventory Management

• Maintain adequate stock of crockery/cutlery with weekly reconciliation
• Record and share breakage/damage data with clients
• Maintain product quality (crockery, cutlery, name tags, elevated stations, etc.)
• Ensure inventory availability at all times

Requirements

• Shift Timings: General Shifts only
• Work Schedule: 6 Days/week
• Location: Mumbai
• Scheduled Weekly Hours: 48

Qualifications

• Educational Qualification: Any Graduate with IHM Background
• Experience Required: 4-5 years
• Mastery in the field: 4-5+ years of experience managing events, preferably from the hotel industry, specialized in Event Management. You should be able to work as part of a diverse team, in both leadership and individual contributor roles.

Skills

• Event Management
• Food Beverage
• IHM background
• Pantry Management
• Consumer Management
• Vendor Management
• Budgeting
• Logistics
• Stakeholder Management

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.