Sr. Executive / Assistant Manager - Payroll, Compliance & Liaisoning

Role & responsibilities

Payroll Management:

• Manage end-to-end monthly payroll processing for employees.
• Ensure timely and accurate salary disbursement, full-and-final settlements, bonus, incentives, and reimbursements.
• Validate payroll inputs including attendance, leave records, overtime, and deductions.
• Coordinate with payroll vendors and internal stakeholders to ensure payroll accuracy.
• Prepare payroll reports, MIS, and management dashboards.

Statutory Compliance:

• Ensure compliance with all applicable labour laws and statutory regulations.
• Manage PF, ESIC, Professional Tax, Labour Welfare Fund, Gratuity, and other statutory requirements.
• Ensure timely filing of returns and deposit of statutory dues.
• Maintain compliance records and documentation for audits and inspections.
• Monitor changes in labour laws and recommend necessary policy updates.

Liaisoning & Government Relations:

• Liaise with government departments and regulatory authorities such as PF, ESIC, Labour Office, Factory Inspectorate, and other statutory bodies.
• Coordinate during inspections, audits, and compliance reviews.
• Handle notices, queries, and correspondence from statutory authorities.
• Support the organization in obtaining and renewing licenses, registrations, and statutory approvals.

Employee Support & Communication:

• Address employee queries related to payroll, taxation, benefits, and statutory deductions.
• Conduct employee awareness sessions on payroll and compliance-related matters.
• Collaborate with HR, Finance, Legal, and Operations teams to ensure smooth execution of processes.
• Draft and communicate compliance-related updates and notifications.

Audit & Reporting:

• Support internal, external, statutory, and labour compliance audits.
• Maintain accurate records and ensure audit readiness at all times.
• Prepare periodic compliance status reports and management presentations

Preferred candidate profile

Experience:

• 6 To 10 years of experience in Payroll, Statutory Compliance, and Liaisoning.
• Experience handling compliance for manufacturing, pharmaceutical, CRO, or large corporate environments will be preferred.

Key Competencies:

• Compliance Orientation
• Communication & Interpersonal Skills
• Relationship Management
• Analytical Thinking
• Process Improvement
• Team Collaboration
• Accountability & Integrity

This role is critical in ensuring accurate payroll execution, regulatory compliance, and effective coordination with statutory authorities while maintaining a positive employee experience.