Sr . Executive - Administration

Job Description

We are looking for an experienced and proactive Sr. Executive Administration to support the smooth and efficient functioning of the school campus. The role will be responsible for day-to-day administrative operations, vendor coordination, facility management, transport and housekeeping coordination, maintenance, safety, and other operational requirements.

The ideal candidate should have strong organizational and coordination skills, attention to detail, and the ability to manage multiple stakeholders in a fast-paced school environment.

Key Responsibilities

• Manage and coordinate day-to-day administrative and operational activities of the school.

• Coordinate with housekeeping, security, transport, maintenance, cafeteria, landscaping, and other support service teams.

• Ensure the school campus, classrooms, offices, common areas, and facilities are maintained to the required standards.

• Coordinate with vendors and service providers for routine services, repairs, maintenance, and supplies.

• Monitor vendor performance and ensure timely completion of assigned work.

• Maintain records of vendors, contracts, AMC agreements, service reports, invoices, and other administrative documentation.

• Raise and follow up on maintenance and service-related requirements.

• Coordinate preventive and corrective maintenance of school infrastructure and equipment.

• Support the administration team in managing school events, meetings, workshops, parent visits, and other campus activities.

• Coordinate logistics, seating arrangements, equipment, refreshments, transportation, and other requirements for school events.

• Assist in maintaining adequate stocks of stationery, housekeeping materials, pantry supplies, and other administrative consumables.

• Monitor inventory and ensure timely replenishment of essential supplies.

• Coordinate with the security team to ensure smooth entry, exit, visitor management, and campus security procedures.

• Support implementation of health, safety, fire safety, emergency preparedness, and other campus safety protocols. Oakridge Gachibowli places significant emphasis on campus safety, including fire safety, surveillance, traffic management, and emergency preparedness.

• Assist with statutory and compliance-related documentation connected to school administration and facilities.

• Maintain MIS reports and prepare regular updates on administrative activities, maintenance, vendors, and operational issues.

• Respond promptly to requests from staff, students, parents, and other stakeholders related to administrative services.

• Identify operational issues proactively and work with relevant teams to resolve them.

• Support cost optimization and ensure effective utilization of administrative resources.

• Ensure all administrative activities are carried out in line with school policies and organizational standards.

• Perform any other administrative and operational responsibilities assigned by the reporting manager.

Job Responsibilities

Required Skills/Abilities

Required Skills/Abilities.

All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.

We welcome applications from suitable qualified persons from all diverse backgrounds.

Please note, only shortlisted candidates will be contacted.