Sr. Executive Accounts & Finance

1. Loan documentation:

• Preparation of loan documents/Banking limits renewal/Any other documentation/application as per instruction of HOD.

2. Customer payment:

• Bank Reconciliation of receipt entries in SAP.
• Weekly/Daily SAP Adjustments & W/off free sample of Debtors.

3. Export Documentation:

• Co-ordination with freight forwarders for Export rates as & when required by Marketing team.
• Followup for container booking with freight forwarders once confirm by Marketing team.
• Arrangement of transportation for container pickup & intimate to respective factory.
• Export checklist checking & finalizing.
• To confirm on filing of Shipping bill & RFID seal.
• Checking & finalizing of Bill of Lading 1st, 2nd & Final print & get it confirm from Customer.
• Taking Insurance quote from consultant & finalising in case of CIF Shipment.
• Checking all documents received from CHA & Sharing all documents with customer.
• Tracking of shipment till delivered to Customer.
• Followup with CHA for Export expense invoice & co-ordination with respective factory for booking & authorisation of same.
• Disposal instructions given to bank for every credit received from customer.
• Arranging Container seals when required.

4. Import Documentation:

• Confirmation & Acceptance of Import Order Quotations.
• Prepare documents for applying LC/Online application of LC after receiving Sales order.
• Follow up with Bank for LC copy & sending LC Copy to vendor after receiving from Bank.
• Checking LC with application & applying correction/amendment, if any.
• Follow up with Import Vendor for LC Confirmation & getting order shipped.
• Follow up for shipment schedule & Import documents of shipped orders.
• Import documents checking & informing discrepancy, if any to Vendor.
• Co-ordination & planning with CHA, intimating to factory for upcoming Import shipment.
• Co-ordination with Banking team for Giving Provisions of custom duty, shipping charges, CFS Charges, etc. before shipment arrival.
• Checking ETA of shipment & follow up for Checklist with CHA.
• Import checklist checking & finalising.
• Follow up with Vendor for Courier details of document dispatch & preparation of releasing documents and Followup with bank to release the same before arrival of shipment.
• Co-ordination with banking team for payment of custom duty, shipping charges, CFS Charges etc
• Followup with shipping line, CFS for refund of excess charges, if any.
• Arrangement of transportation & preparing E-Way bills for delivery of material in factory, warehouse etc.
• Keeping track of every container returns to empty yard.
• Landed cost preparation of material arrived.
• Landed cost booking in SAP after confirmation received from store department, authorization of purchase invoice.
• Followup with CHA for Import expense invoice & co-ordination with respective factory for booking & authorization of same.
• Preparation of LC payment documents & dollar rate booking of Import LC on due date.
• Payment entries of LC & charges booking in SAP.
• Updating LC Summary, Upcoming shipment details, Import Register on regular basis.
• Monthly Empty container policy declaration to consultant.
• Quarterly Forex revaluation working & booking in SAP. Quarterly FD working.

5. Payments

• Daily Raw material payments.
• Backup for payment in absence of payable person.

6. Petty cash

• Maintain & Handling daily HO petty cash & entries in SAP.
• Quarterly petty cash certificate.

7. Any other work given by Management/HOD as & when required:

• Preparation & Renewal of Bank Guarantee as & when required.
• Purchase invoice Financing as & when required.
• Preparation of Inland LC & discounting the same as & when required.
• Yearly ASI Return of MCPL.
• Dollar payment of any overseas service like exhibition, testing charges, etc.
• Forex Card & Currency purchase of directors for foreign business travelling.
• Visiting to Registrar office, Custom offices, Nhava Sheva as & when required.
• Any support required to team.