Sr. Associate, Public Records

Job Title

Public Records Specialist

Department

Operations - Public Records

Position Summary

The Public Records Specialist position will report to the department Supervisor/Team Lead. The Public Records Specialist is responsible for verifying information provided by applicants. Job-specific knowledge will be obtained through training and hands-on experience. The procedures we follow to deliver a complete and compliant report will change occasionally. The Public Records Specialist will be instructed in any new policies or procedures, so that they can anticipate potential issues for clients and provide assistance to clients in adapting to any changes that may affect the clients results or the manner in which they are obtained.

Responsibilities/Job Duties

• Conduct searches, record entry / QC for county and statewide products.
• Organize assigned work to be completed in priority order, within an assigned time frame.
• Reconcile any discrepancies identified during the investigation.
• Ensure client guidelines are followed.
• Monitor pending work levels to ensure timely completion of Client background reports.
• Maintain strict quality standards.
• Contributes to the team effort by accomplishing related results as needed.

Requirements

• Ability to efficiently and effectively use MS Office programs.
• Experience in processing record entry / QC for county and statewide products preferred.
• Typing (40-45 WPM)/ 10-key Number Pad skills
• Strict attendance for rotational shifts (Day/Night) / (Weekdays/Weekends) is an essential function of the job along with the ability to flex OT as needed with little to no notice to address inventory levels within production.
• Ability to utilize and leverage available training documentation and process guides to resolve issues and meet production targets.
• Ability to leverage multiple data research and processing applications internal and external to meet or exceed expected production targets on a daily basis.
• Ability to meet quality targets set by the organization.

Required Education

Minimum HSC, Graduates preferred.

Competencies

• Individual responsibility and accountability are paramount in every role. Fulfilling these requirements in a supportive and professional manner in all interactions is expected.
• Understanding of current web-browsing technology and effective use of internet navigation tools.
• Ability to work in a team oriented, fast-paced environment.
• Ability to meet and/or exceed daily production quotas.
• Proficient with most Microsoft Office suite (Word, Excel, Outlook).
• Data Entry/ Database Navigation skills.
• Written Communication skills.
• Organizational skills for electronic and physical files and documents.
• Ability to work effectively with standard office equipment (telephone, copier, fax).
• Maintain Confidentiality/Maintain Professional Discretion.
• Ability to work in a fast-paced and high-volume environment.
• Persistence and assertiveness in obtaining information.
• Ability to work well independently and in teams.
• Ability to focus attention on details.
• Ability to work under pressure and meet tight deadlines.
• Ability to learn and understand highly specialized and detailed information.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.